Executive Assistant
3 weeks ago
About the Role:
">We are seeking an Executive Assistant to join our Marketing Leadership Team at The Advocate Group. As a key member of the team, you will provide administrative support and drive growth within the company.
">Main Responsibilities:
">- ">
- Provide administrative support to the Marketing Leadership Team, including maintaining and managing diaries, arranging meetings, and booking meeting rooms and software links.">
- Coordinate Marketing Vice President meetings and conferences, including venue and hotel booking, travel arrangements, and catering.">
- Attend meetings, take minutes, track action items, and ensure closure.">
- Create PowerPoint presentations, Word documents, and Excel spreadsheets.">
- Prepare and submit multi-currency expense reports.">
- Create and manage purchase orders, ensuring payment of invoices with the EMEA finance team.">
- Conduct specific projects and research on behalf of the Marketing Team, managing information flow accurately and timely.">
- Maintain office systems, data management, and electronic filing as needed.">
- Efficiently administer Marketing legal contracts and other documentation.">
- Implement new processes and procedures to streamline work.">
- Perform other ad hoc duties as required by the Marketing Team, adapting to the evolving needs of the business.">
Requirements:
">- ">
- A team player with the ability to build and maintain strong working relationships with internal and external stakeholders.">
- A flexible and adaptable attitude with high attention to detail.">
- A passionate, intelligent, resilient, and highly motivated individual.">
- Proven experience providing high-level administrative support.">
- Intermediate to advanced proficiency in MS Office 365 (PowerPoint, Excel, Word).">
- Demonstrated ability to manage and own projects.">
- Highly organized and efficient with outstanding time management skills and the ability to prioritize effectively.">
- Ability to work well under pressure and meet strict deadlines while remaining calm and professional.">
- Maintain confidentiality of company and employee information at all times.">
- Comfortable working alongside and communicating with decision-makers at all levels.">
- Self-motivated and able to work independently in a dynamic, fast-paced environment.">
- Willingness to travel for meetings and events as required.">
Key Qualifications:
">The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.
">The role comes with a competitive salary range of £25,000 - £30,000 per annum, along with a range of benefits that include opportunities for career growth and development.
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