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Health and Safety Administrator

2 months ago

Woking, Surrey, United Kingdom The Pirbright Institute Full time
Job Title: Health and Safety Officer

We are seeking a highly organized and detail-focused individual to join our Health, Safety and Biosafety (HSBS) team at The Pirbright Institute. As a Health and Safety Officer, you will play a crucial role in facilitating the HSBS team's functions and producing critical outputs.

About the Role

This diverse role encompasses a broad range of administrative activities, supporting the Institute in managing its safety (including biosafety) and environmental duties. You will be responsible for organizing recurrent meetings, taking minutes, and distributing papers/resources to participants as necessary. Additionally, you will monitor a queries inbox, triage emails to the correct members of the team, and coordinate the booking and arrangements for training from external providers.

Key Responsibilities
  • Organize and coordinate HSBS project work, including purchasing and receipting of equipment/consumables as required.
  • Responsible for maintaining an up-to-date suppliers list and monitoring, maintaining, and coordinating the upload of documents in our document management system/s.
  • Act as 'Curator' for training modules held on our training management platform, ensuring that courses are assigned to trainees and periodically reviewed by trainers.
  • Maintain the HSBS Asset bank and arrange for the routine calibration of equipment as required to maintain compliance.
  • Assist with the collection of data that acts as Key Performance Indicators (KPIs) or Safety Performance Indicators (SPIs) for various monitoring programs.
What We Offer
  • Generous Group Personal Pension Scheme and life cover.
  • 25 days annual leave per annum, pro rata, plus 10.5 public and privilege days.
  • Buy and sell annual leave.
  • Option to carry over up to two weeks annual leave.
  • Pirbright gym with subsidised membership.
  • Pirbright social club.
  • Pirbright Lifestyle Hub (employee discount site).
  • Cycle to work.
  • Subsidised employee restaurant.
  • Childcare allowance.
  • Free onsite parking.
  • Electric car charging facilities.
Requirements
  • Excellent oral and written communication skills, including the ability to communicate effectively with colleagues at all levels.
  • Experience of working with Microsoft Office software, especially Microsoft Word and Microsoft Excel.
  • Excellent organisational skills.
  • Excellent attention to detail and the ability to deliver work with a high degree of accuracy.
  • The ability to prioritise and to manage your own workload.
  • Experience of minute taking in formal meetings/committees.
Desirable Requirements
  • Experience of working in a health, safety and/or biosafety function.
  • Familiarity with systems such as Q-Pulse, Absorb, OSHENS (or similar) and procurement systems.
  • Experience of dealing with external suppliers, including purchasing and processing.
  • Experience of document formatting.
  • Experience of managing an asset bank.