Event Planning Specialist

2 weeks ago

Fleet, Hampshire, United Kingdom CV Library Full time
Event Coordinator Opportunity at CV-Library

We are seeking a highly organized and detail-oriented Event Coordinator to join our Marketing team at CV-Library. As a key member of our team, you will play a crucial role in executing and delivering our event program, ensuring seamless execution and exceeding expectations.

Key Responsibilities:
  • Assist in planning and executing a comprehensive events calendar across the UK and USA
  • Provide on-site support at industry events and expos, including setup, breakdown, and acting as the main point of contact for the on-site team
  • Manage event timelines and priorities, including tasks such as attendee registration, documentation completion, and booking hotels and travel
  • Gather and analyze post-event feedback to track ROI and recommend improvements
  • Ensure compliance with health and safety regulations and meet deadlines specified in exhibitor manuals
  • Work with the wider marketing team to create event collateral and social media content
  • Build strong relationships with both internal and external stakeholders
  • Negotiate with suppliers to secure optimal pricing and agreements
  • Lead the planning and execution of internal events to enhance team culture and support fundraising efforts for our charity partner
  • Stay current with industry trends and maintain a network of contacts
Requirements:
  • 1-2 years of experience in event coordination, with a focus on budget management, stakeholder engagement, and logistics planning
  • Demonstrated expertise in B2B exhibitions and event planning
  • Proven ability to effectively manage changes in event logistics and timelines and manage multiple events and projects simultaneously to ensure a smooth execution in a fast-paced environment
  • Comprehensive knowledge of the events industry, including all aspects of marketing, social media, public relations, and design, with the ability to integrate these elements into event planning and delivery
  • Creative thinker with a track record of generating innovative ideas, including the use of emerging technologies in event management
  • Self-starter who excels both independently and as part of a team
  • Proven communication skills with the ability to resolve issues promptly and effectively over the phone
  • Enthusiastic and outgoing, with the ability to remain calm under pressure
  • Strong attention to detail and excellent organizational skills
  • Flexibility to travel and work away from home or outside standard office hours during events
Benefits:
  • 23 days annual leave, plus additional day for your birthday
  • Regular team incentives and social events, including annual Christmas and Summer parties
  • Staff Gift Shop
  • Life Insurance and Company Pension
  • Employee Assistance Programme (Mental Health & Well-being support)
  • Great culture and work environment
  • Staff Gift Shop
  • Access to MediCash

We are actively committed to promoting a fully diverse and inclusive workforce and we welcome applications for this role from all candidates who meet the key requirements.

Due to the occasional onsite requirement for this role, it would be most suitable for UK-based candidates. All applicants must already hold the Right to Work in the UK.

Please do not hesitate to get in touch should you require any reasonable adjustments to assist with your application.

Click on the link below to find out more about CV-Library careers:

https://www.cv-library.co.uk/work-for-us

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