Accounts Administrator Assistant

1 month ago


Hemel Hempstead, Hertfordshire, United Kingdom GetFix LTD Full time
Job Title: Accounts Administrator Assistant

We are a rapidly growing Mechanical & Electrical Contractor that prides itself on delivering excellence in projects and services.

The role of an Accounts Administrator Assistant is crucial to the success of our financial processes. The successful candidate will be responsible for ensuring the accuracy and efficiency of various administrative aspects of the business.

Main Duties:

  • Developing, configuring and maintaining payment applications
  • Handling customer inquiries and issues related to payment applications
  • Analysing payment application trends and making recommendations for improvement
  • Creating invoices for clients, ensuring all invoices are accurate, and resolving billing errors
  • Reconciling invoices, ensuring accuracy of data, and communicating with clients and internal departments to resolve any discrepancies
  • Assist in carrying out bank reconciliations
  • Ensuring supplier bills are posted in line with financial month end
  • Completing supplier credit application forms
  • Chasing suppliers for credit notes on queried purchase orders
  • Chasing approval from project managers for bona-fide contractor invoices
  • Assisting FM with onboarding of new sub-contractors, obtaining insurances, completing PQQs and accreditations
  • Assisting where necessary in obtaining purchase orders from clients to ensure smooth running of sales invoicing
  • Assisting FM with obtaining relevant information for renewal of GetFix health and safety accreditations
  • Answering inbound calls and dealing with queries efficiently
  • Assisting FM with any other accounts tasks such as credit control and any other ad-hoc tasks as instructed
  • Assisting with fleet administration

Requirements:

  • Mathematically minded
  • Strong Office 365 knowledge, specifically advanced knowledge in Excel
  • Excellent written and verbal communication skills
  • A natural team player
  • Confident with the ability to converse with internal and external stakeholders
  • Willingness to take on new tasks and learn
  • Excellent organisational skills with the ability to manage own workload
  • The ability to work under pressure
  • Keen eye for accuracy and attention to detail

Benefits:

  • 25 Days holiday plus Bank Holidays
  • Pension
  • Private Healthcare - Bupa
  • Additional 1-day annual leave after completing 2 years service (max. 30 days)
  • On-site free parking
  • Auto enrolment Health Assured - Health and Wellbeing support
  • Last Friday of every month lunch provided

Working Hours: Monday to Friday 40 Hours per week, 8am-5pm. Estimated salary £25,000 - £35,000 based on experience.



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