Document Control Specialist

1 month ago

Almondsbury, South Gloucestershire, United Kingdom Altrad Babcock Full time
Job Title: Document Control Specialist

Altrad Babcock is seeking a highly skilled Document Control Specialist to join our team. As a key member of our project team, you will be responsible for establishing and managing document control processes from the ground up, ensuring that all project documentation is accurately recorded, maintained, and accessible throughout the project lifecycle.

Key Responsibilities:
  • Develop and implement a comprehensive document control system, ensuring it meets the project's needs and scales effectively as the project progresses.
  • Innovate and oversee the accurate recording, classification, and management of all project documentation, ensuring compliance with project standards and regulatory requirements.
  • Develop and implement document control processes, procedures, and guidelines that ensure the consistent and efficient management of project documents from the early stages through to project completion.
  • Build, manage, and mentor a document control team, fostering a culture of accuracy, efficiency, and continuous improvement within the team.
  • Work closely with project teams, including engineering, quality, procurement, and construction, to ensure that document control processes are integrated with broader project controls and project management activities.
  • Conduct regular audits and quality checks on documentation to ensure accuracy, completeness, and adherence to project and regulatory standards.
  • Manage document revisions, ensuring that all changes are recorded, tracked, and communicated effectively to relevant stakeholders.
  • Ensure the integrity and security of the document management system, implementing best practices for data protection and access control.
  • Provide training and support to project team members and stakeholders on document control procedures and use of the document management system.
  • Generate regular reports on document control activities, status, and compliance for project management and stakeholders, ensuring visibility into document management performance.
Requirements:
  • A degree or equivalent qualification in a relevant field such as information management, engineering, or business administration.
  • Extensive experience in document control or information management roles on large and complex infrastructure projects, with a particular emphasis on projects in their early stages of development.
  • Proven experience in setting up and managing document control systems and processes from the ground up.
  • Strong knowledge of document control standards, regulatory requirements, and best practices, particularly within the construction, engineering or nuclear sectors.
  • Knowledge of the nuclear regulatory requirements regarding the lifetime quality records.
  • Previous experience in leading document control teams, particularly in a matrix structure on major projects.
  • Strong functional understanding of the requirements and leadership and team management skills, with the ability to inspire and develop a high-performing document control team.
  • Excellent communication and interpersonal skills, with the ability to engage effectively with stakeholders at all levels.
  • Proficient in document control software, electronic document management systems (EDMS), and other digital tools related to document management.
  • Strong organisational skills and attention to detail, with a commitment to accuracy and quality in document management.
  • Problem-solving abilities with a track record of delivering solutions in a fast-paced, complex project environment.
What We Offer:

In return for your hard work and commitment, we offer a competitive salary package, 25 days' holiday, and the opportunity to be part of our exciting journey.

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