Facilities Maintenance Coordinator

3 weeks ago

London, Greater London, United Kingdom JLL Full time

About JLL:

We empower our employees to shape a brighter way forward. Our company is committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.

About the Role:

A Lead Facilities Technician role working within the facilities management function of one of JLL's key client portfolios.

The Lead Facilities Technician is responsible for managing and performing routine reactive and preventative maintenance tasks. This can include tasks in one or more fields, such as electrical, heating, ventilation, air conditioning, plumbing, and fabric repairs.

Key Responsibilities:

  1. Work collaboratively with the Facilities Manager, Regional Engineering Manager, and on-site team to ensure planned, reactive, and preventative tasks are complete.
  2. Oversee site technicians and planning scheduler to ensure all planned maintenance and reactive tasks are undertaken to all building plant, equipment, and systems to meet or exceed the account service level agreements.
  3. Ensure all team members are trained to meet legal requirements and collaborate in cross-training to have team backup when needed.
  4. Ensure all on-site planned maintenance and reactive tasks are undertaken to all building plant, equipment, and systems to meet or exceed the account service level agreements and are performed in accordance with local legislation.
  5. Ensure that records are maintained as required by Operational, Regulatory, and Statutory practice.
  6. Adhere to the Maintenance Management system in all engineering practices, including planned and reactive tasks, to meet and exceed the agreed service level agreements in line with the Master Service Agreement.
  7. Ensure that planned maintenance activities are carried out, in compliance with account Standard Operating Procedures, and ensure maximum availability of plant and user equipment through efficient planned maintenance and prompt response to faults.
  8. Provide technical support for projects and assist with project delivery.
  9. Undertake small installation works, repairs to Mechanical and Electrical plant and Equipment Quality Arrangements.
  10. Maintain and complete documentation for fire extinguishers, fire suppression systems, building alarm contacts, and other building systems.
  11. Maintain and repair plumbing components, including toilets, urinals, lavatories, flush valves, water fountains, sinks, drains, water heaters, piping, and sump pumps.
  12. Perform general Handyman tasks to maintain buildings, including but not limited to repair locks, locking mechanisms, closers, doors, controllers, and where requested other building maintenance, repair, and restorative procedures as directed.
  13. Provide all other building maintenance, repair, and restorative procedures as directed.
  14. Ensure that all work orders are completed, issued, and closed down in full compliance with Jones Lang LaSalle processes, systems, standards, and the Equipment Maintenance System.
  15. When required, provide regular reports (daily, weekly, monthly as required) regarding all engineering activity.
  16. Work closely with contractors and vendors on a regular basis, conducting risk assessments and following safety protocols, ensuring compliance. Following Permit to Work procedures.
  17. Work with the internal Task system to keep track of all requested facilities work and closeout actions according to Service Level Agreements.
  18. Provide appropriate and timely follow-ups to colleagues and customers in emails, task systems, social posts, and face-to-face.
  19. Work collaboratively to solve problems and resolve spontaneous and unique situations with a professional and service-focused approach.
  20. Make recommendations to leverage innovations while utilizing technologies for the Client where required to improve site performance and maintenance practices.
  21. Work in accordance with health and safety measures and promote best practice among colleagues, contractors, and vendors. Wearing personal protective equipment when required to do so by the relevant risk assessment, method statement, or mandatory signage.
  22. Work as part of the sustainability drive to reduce utility consumption across the site.

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