Administrative Support Specialist

4 weeks ago


Portman Square, United Kingdom Birchrose Associates Full time
Executive Assistant Opportunity

The Firm
Birchrose Associates, a leading recruitment agency, is seeking an experienced Executive Assistant to join their team in the West End. This is a full-time, permanent role, working Monday to Friday, 9:30am to 5:30pm.

The Opportunity
The successful candidate will provide client and business-focused secretarial and administrative support to Partners in the Dispute Resolution team. Key responsibilities include:

• Managing diaries, proactively scheduling appointments and meetings
• Handling complex compliance and billing matters
• Taking ownership of tasks and managing workload against deadlines and business needs
• Arranging regular catch-ups with Partners to review their diaries and commitments
• Introducing and implementing best practices around key operational processes to enhance Partner effectiveness and department performance
• Attending meetings and taking minutes if required, and following up on designated actions
• Liaising with the Marketing & Business Development team and key contacts, playing a key role in the organisation of events, seminars, and conferences for the team
• Arranging travel, including journey details, accommodation, and visa requirements

Requirements

A minimum of 4 years' previous PA/EA experience within a law firm
Experience of diary and inbox management is essential

Benefits

Hybrid working (3 days based in the office and 2 days working from home)
Excellent benefits package (health insurance, private medical care, season ticket loan, and more)

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age, or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Please note that we can only consider applications from candidates who have the right to work in the UK.

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