Contract Administrator/ Junior Paralegal

1 month ago

StainesuponThames, Surrey, United Kingdom IFS Full time
Job Title: Contract Administrator/ Junior Paralegal

We are seeking a skilled Contract Administrator/ Junior Paralegal to support our team in delivering projects to large customers together with an experienced IFS team and our partners.

Key Responsibilities:
  • Collect, scan, and review customer contracts for bifurcation and storage in a contract management system.
  • Search databases, email correspondence, and physical archives to locate complete customer contracts.
  • Bifurcate contracts into pre-defined types, rename according to naming convention, and save for migration.
  • Prioritize contracts based on urgency and importance to the organization's objectives.
Document Management and Reporting:
  • Scan located contracts and store them securely on a SharePoint site.
  • Maintain well-organized record-keeping on a shared spreadsheet.
  • Provide regular updates and reports on contract search progress and findings to your line manager and project manager.
Liaison with Key Teams:
  • Collaborate with legal, sales, and business operations departments to identify missing contracts and validate completeness of contract sets.
  • Facilitate meetings to address discrepancies or uncertainties regarding contract documentation.
Requirements:
  • Ability to understand contracts and contract experience.
  • Contract management experience or law background desirable but not essential.
  • A "roll-up your sleeves" attitude and self-starter.
  • Good German and English language skills is a must-have.
  • An analytical mind and good interpretation skills.
  • An excellent degree of professional ethics and integrity.
  • Good organizational, prioritization, and time-management skills.
  • Confident communicator with the ability to engage different teams across IFS and work independently.
Additional Information:
  • Six (6) month fixed term contract (potentially extendable).
  • Full-time work (40h per week).
  • Located: Staines-upon-Thames.
  • German and English language skills required. Other languages beneficial.
  • 26 vacation days, as well as additional paid vacation days for your own birthday and voluntary work (CSR).
  • Great challenges in delivering projects to large customers together with an experienced IFS team and our partners.
  • For more information, visit: IFS.com or follow us on LinkedIn.

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