Contract Administrator/ Junior Paralegal Specialist
4 weeks ago
We are seeking a skilled Contract Administrator/ Junior Paralegal to support our IFS project in migrating all IFS sales contracts to a contract management system.
The successful candidate will be responsible for collecting, scanning, reviewing, and storing customer contracts in the region.
Key Responsibilities:
- Locate customer contracts using a predetermined priority list.
- Search across databases, email correspondence, and physical archives to ensure complete customer contracts are located.
- Bifurcate contracts to pre-defined contract types and re-name according to naming convention.
- Save contracts ready for migration.
- Prioritize contracts based on urgency and importance to the organization's objectives.
Document Management and Reporting:
- Scan located contracts and store them securely on SharePoint site.
- Maintain well-organised record-keeping on a shared spreadsheet.
- Provide regular updates and reports on contract search progress and findings to your line manager.
Liaison with Key Teams:
- Collaborate with relevant departments such as legal, sales, and business operations to identify missing contracts and validate the completeness of contract sets where needed.
- Facilitate meetings to address any discrepancies or uncertainties regarding contract documentation.
Requirements:
- Ability to understand contracts and contract experience.
- Contract management experience or law background desirable but not essential.
- A "roll-up your sleeves" attitude and self-starter.
- Good German and English language skills is a must-have.
- An analytical mind and good interpretation skills.
- An excellent degree of professional ethics and integrity.
- Good organisational, prioritisation and time-management skills.
- Confident communicator with the ability to engage different teams across IFS and work independently.
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