Financial Operations Coordinator

4 hours ago


Haywards Heath, West Sussex, United Kingdom Voltix Services Ltd Full time

We are seeking a highly organized and detail-focused Financial Operations Coordinator to join our team at Voltix Services Ltd. This part-time role is based in Burgess Hill and offers a flexible schedule of 18 hours per week across 3 days.

The successful candidate will play a key role in ensuring the smooth running of our financial operations, handling responsibilities such as:

  • Finance Tasks:
  • Collating and reviewing timesheets, ensuring hours and travel expenses are recorded accurately.
  • Managing engineer fine repayments, tracking them in a dedicated spreadsheet and reconciling payments during bank reconciliations.
  • Overseeing online orders, recording purchases in spreadsheets and reconciling PayPal and purchase orders.
  • Chasing overdue invoices weekly, using Google Sheets to track updates and payment notes collaboratively.
  • Maintaining the AllStar fuel cost reconciliation spreadsheet and aligning with Xero charges.

Operational Support:

  • Overseeing uniform stock and placing orders as needed.
  • Coordinating rental vehicle bookings during vehicle repairs, liaising with garages operations and relevant teams.
  • Managing congestion and Dart charges, ensuring vehicles are added or removed from systems promptly.
  • Ordering and managing fuel cards, Screwfix cards and Toolstation cards for employees, while tracking lost card costs for reimbursement.

Estimated Salary: £24,000 - £30,000 per annum (dependent on experience), depending on your skills and qualifications. If you're a motivated and detail-oriented individual who is proficient in tools like Google Sheets and Xero, we'd love to hear from you



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