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Assistant Company Secretary

2 months ago

London, Greater London, United Kingdom Collinson Full time
{"title": "Assistant Company Secretary", "description": "Job Summary

Collinson is seeking an experienced Assistant Company Secretary to join our Corporate Secretariat team. As a key member of the team, you will provide high-quality corporate governance and company secretarial services to our business.

Key Responsibilities
  • Maintain accurate statutory records in Diligent and develop a process for regular verification.
  • Assist with statutory filings for UK companies, ensuring compliance with deadlines.
  • Liaise with international partners to maintain and update their local records.
  • Attend to company incorporations, strike offs, and assist with liquidations.
  • Support the financial year-end process, including drafting relevant reports and providing information to external auditors.
  • Organize and attend board and committee meetings, drafting minutes and agendas, and creating board packs for subsidiary companies.
  • Conduct annual reviews of terms of reference, board effectiveness, and director training requirements.
  • Maintain the corporate governance framework and update SharePoint.
  • Maintain and deal with queries on the Delegated Authority Policy.
  • Update the annual Company Secretarial calendar and check for monthly events.
  • Provide guidance and training on corporate governance and statutory updates.
  • Assist in keeping the Board informed of new legislation affecting the business or their responsibilities.
  • Take ownership and drive projects forward, particularly with entity rationalizations, group financing arrangements, tax/treasury transactions, and other ad-hoc matters.
  • Support with corporate administration, including document execution, notarization/legalization of documents, and KYC and Due Diligence requests.
Requirements
  • Company secretarial experience.
  • Relevant degree or fully qualified CGI.
  • Knowledge of company secretarial department requirements and scope.
  • Strong communication skills, both verbally and in writing, with the ability to provide clear explanations of legislative and related formalities.
  • High level of accuracy and attention to detail.
  • Ability to work in a fast-paced global environment, balancing multiple priorities.
  • Proactive self-starter with a can-do, problem-solving, and collaborative mindset.
  • Proven ability to operate within tight timeframes and manage internal stakeholder expectations.
  • Experience supporting boards and committees, including minute writing, agenda management, and using board software.
  • Confident use of Diligent Entities.
  • Insurance industry knowledge desirable but not essential.
About Collinson

Collinson is an equal opportunity employer and welcomes diversity in all its forms. We are focused on evolving our purpose-driven culture, providing an environment where our people can achieve their full potential and do meaningful work. Our company values are: Act smarter, Do the right thing, One team, and Be insight-led.

Please note your preferred pronouns in your application.

We have Beacons (Domestic Abuse Advisors) supporting within each of our global offices. Our Beacons will be your point of contact if you or someone you know needs support.

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