Operational Support Assistant
3 days ago
Salary: £28,000 - £38,000 per annum
Job Description:
We are seeking a highly organised and administratively skilled Operational Support Assistant to join our manufacturing and R&D facility in Witney, West Oxfordshire. As a key member of our team, you will provide administrative support to the functional business area, directors, and relevant management teams to meet the needs of the business and customers.
About the Role
The successful candidate will be responsible for:
- Organising travel for client area members, including visas, flights, accommodation, and transport.
- Diary management for Director and senior managers of the client area.
- Assisting with the compilation of organisational charts and job descriptions.
- Tracking all documents for approval.
- Ensuring continuous process for Performance Excellence, including scheduling and coordinating annual performance reviews, goals, and growth plan reviews.
- Deploying systems for tracking headcount to ensure all details necessary to ensure staffing issues are managed monthly.
- Responsibility for administrative tasks and support to the Division and wider ADC Witney site when required, holiday/absence etc.
- Organising meeting schedules and logistics for visitors and visiting teams to the department.
- Organising department events for goals alignment and reviews, including rooms, meals, supplies, and poster preparation.
- Responsibility for the smooth running of department including supervision of shared resources such as copiers and ordering general stationery supplies and sundries.
- Management of office facilities and distribution of equipment for new starters within the group, including PPE and equipment appropriate for role.
- Ensure all procurement responsibilities are carried out effectively and within budget.
- Compile and coordinate the departmental monthly meeting data and monthly Highlight reports.
- Manage expenses for the department.
About You
To be successful, you should ideally have excellent attention to detail skills, a logical and methodical approach to problem-solving, the ability to prioritise, and the flexibility to adapt to changing circumstances or new demands. A lot of your work will involve cross-functional teams, so you'll also need the communication and inter-personal skills to be able to build relationships with colleagues in various departments across the business.
You will be expected to spend time in the manufacturing facility, so will need to have, or be able to develop, good hands-on practical skills. Good IT skills, including Excel and PowerPoint, are also required for this role.
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