Administration Director

3 weeks ago

Saint Helier, United Kingdom Ocorian Full time
Job Title: Administration Manager

We are seeking an experienced Administration Manager to join our team at Ocorian. As a key member of our management team, you will be responsible for the administration of a limited portfolio of complex and high-risk cases.

Main Responsibilities:
  • Manage the administration and accounting needs of a limited client portfolio of more complex, demanding, and/or high-risk funds or other entities.
  • Monitor the risk profile of matters under administration and ensure that high-risk matters receive the appropriate level of attention and monitoring.
  • Provide management and technical support to a team of fund administrators, ensuring adherence with Ocorian policy and procedure at all times.
  • Liaise with the management team of Ocorian to ensure smooth operation of the department and the provision of professional and high-quality service to clients.
General Management Responsibilities:
  • Participate in and contribute to management meetings and implement decisions taken or carry out any function/activity reasonably required by the Directors.
  • Manage the workflows resulting from new business, liaising with Directors to ensure proper allocation and apportionment of new business or tasks to team members with the appropriate skills and experience.
  • Take an active role in projects within the department to enhance the client delivery and increased efficiency of the business.
People Management Responsibilities:
  • Effectively manage the operation of a team of Administrators to ensure a positive and expeditious approach to all client work.
  • Support and guide the team in professional and personal development in line with their objectives.
  • Manage absence and handle disciplinary and performance issues with support and guidance from HR.
Qualifications:
  • Ideally a minimum of 6 years or more relevant funds and company administration experience.
  • Comprehensive understanding and technical knowledge of fund administration, local Regulatory environment, and Jersey Company Law, as well as the tax implications of various structures.
  • Proven supervisory/management experience.
  • Strong IT skills.
Competencies:
  • Ability to effectively manage and motivate staff.
  • Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.
  • Ability to work under pressure and meet deadlines.
  • Solution-driven attitude to problems.
  • Ability to work using own initiative and make decisions within corporate policies.
  • Strong time management and organisational skills.

Ocorian is an equal opportunity employer and welcomes applications from all qualified candidates. We are committed to creating a diverse and inclusive work environment and encourage applications from underrepresented groups.

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