Administrative Assistant
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.
Key Responsibilities- Assist with the recall process to enable the practice to meet its targets.
- Ensure administrative and clerical duties within the Practice are carried out within the Practice's guidelines and policies.
- Enable the smooth registration of new patients, including meeting standards / targets.
- Carry out administrative tasks relating to patient records, including scanning, filing, document management, and ensuring patients can access reports, prescriptions, and other relevant information.
- Other work as required to meet the needs of the administration team.
- Provide administrative support for the Careers team, identifying newly registered carers and coding to aid any support needed in the future.
- Provide administrative support for new and emerging clinics, such as MSK, managing waiting lists, booking appointments, chasing results, and keeping patients informed.
- Maintain Shared Care data base, including administration of contracts for Shared Care Medicine.
- Monitor and action both of Beacon's main emails daily.
- Action team group emails daily.
- Follow email process, sending on in timely manners to suitable teams or persons.
- Scan and workflow patient-related emails, actioning and coding accordingly.
- Process any documents that come into the practice as sensitive and with urgency.
- Follow protocol, ensuring documents and consultations are hidden using the appropriate function in system one.
- Coding correctly using SNOMED codes to identify at-risk patients.
- Update the safeguarding spreadsheet.
- Audit safeguarding spreadsheet every quarter.
- Submit audited spreadsheet to the safeguarding GPs 2 weeks prior to every quarterly safeguarding meeting.
- Responsible for ensuring the registration/deduction process is completed, liaising with external organizations as necessary.
- Change status of incoming records, as received, once summarized, send to note space.
- Merging electronic records and actioning rejections.
- Chase records not received.
- Daily processing of the registrations links and summary care records.
- Pick INR results from pathology and task daily.
- Using INR * process and dose the INR.
- Follow INR process if in range, notifying GP if out of range.
- Arrange patient to be informed.
- Running weekly reports for overdue INRs, actioning and contacting patients.
- The postholder will participate in any training programme implemented by the practice as part of this employment, such training to include:
- Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development.
- Taking responsibility for own development, learning, and performance and demonstrating skills and activities to others who are undertaking similar work.
- The postholder will strive to maintain quality within the practice, and will:
- Alert other team members to issues of quality and risk.
- Assess own performance and take accountability for own actions, either directly or under supervision.
- Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the team's performance.
- The postholder will assist in promoting and maintaining their own and others' health, safety, and security as defined in the practice health & safety policy, the practice health & safety manual, and the practice infection control policy and published procedures.
- Ensure all members of staff comply with the Group's health and safety policy.
- Carry out risk assessments to comply with current Health and Safety legislation.
- Ensure any health and safety concerns are reported to the Operations Manager.
- The post-holder will support the equality, diversity, and rights of patients, carers, and colleagues.
- Act in a way that recognizes the importance of people's rights, interpreting them in a way that is consistent with Group processes and policies and current legislation.
- Respect the privacy, dignity, needs, and beliefs of patients, carers, and colleagues.
- Behave in a manner that is welcoming, non-judgmental, and respects the individuals' circumstances, feelings, priorities, and rights.
-
Administrative Assistant
4 days ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeJob SummaryBeacon Medical Group is seeking a highly skilled and experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our medical team, including data entry, coding, and record-keeping. You will also be responsible for ensuring the smooth operation of our...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeLionsgate Contractors is seeking an experienced Administrative Assistant to provide high-level administrative support to our team in Plymouth. As an Administrative Assistant, you will be responsible for handling phone calls, emails, and correspondence, managing calendars, scheduling meetings, and coordinating appointments. You will also prepare and maintain...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeLionsgate Contractors is seeking an experienced Administrative Assistant to provide high-level administrative support to our team in Plymouth. As an Administrative Assistant, you will be responsible for handling phone calls, emails, and correspondence, managing calendars, scheduling meetings, and coordinating appointments. You will also prepare and maintain...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeJob Title: Administrative AssistantJob Summary:Lionsgate Contractors is seeking an experienced Administrative Assistant to join our team in Plymouth. As an Administrative Assistant, you will provide general administrative support to our office, including handling phone calls, emails, and correspondence.Responsibilities:Provide administrative support to the...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeJob Title: Administrative AssistantJob Summary:Lionsgate Contractors is seeking an experienced Administrative Assistant to join our team in Plymouth. As an Administrative Assistant, you will provide general administrative support to our office, including handling phone calls, emails, and correspondence.Responsibilities:Provide administrative support to the...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom Building Recruitment Company Full timeJob Title: AdministratorsWe are seeking 6 x Administrators to join our team at a Housing Association client in Plymouth.About the Role:Administration: Provide administrative support to the team, including raising Purchase orders and Follow-on Works from operatives.Scheduling: Schedule appointments and deal with general tenant and internal enquiries for the...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom Building Recruitment Company Full timeJob Title: AdministratorsWe are seeking 6 x Administrators to join our team at a Housing Association client in Plymouth.About the Role:Administration: Provide administrative support to the team, including raising Purchase orders and Follow-on Works from operatives.Scheduling: Schedule appointments and deal with general tenant and internal enquiries for the...
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.Key...
-
Administrative Assistant
2 months ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.Key...
-
Administrative Assistant
1 week ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our medical practice.Key Responsibilities• Assist with the recall process to enable the practice to meet its targets.•...
-
Administrative Assistant
2 months ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our practice, ensuring that administrative tasks are completed efficiently and effectively.Key ResponsibilitiesProvide...
-
Administrative Assistant
2 months ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our practice, ensuring that administrative tasks are completed efficiently and effectively.Key ResponsibilitiesProvide...
-
Administrative Assistant
1 month ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeAdministrative Assistant OpportunityLionsgate Contractors is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Plymouth. This is a 23-month contract with the possibility of going permanent.Key Responsibilities:Provide administrative support to the office, including handling phone calls, emails, and...
-
Administrative Assistant
1 month ago
Plymouth, Plymouth, United Kingdom lionsgate contractors Full timeAdministrative Assistant OpportunityLionsgate Contractors is seeking a highly organized and detail-oriented Administrative Assistant to join our team in Plymouth. This is a 23-month contract with the possibility of going permanent.Key Responsibilities:Provide administrative support to the office, including handling phone calls, emails, and...
-
Administrative Assistant
1 week ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeJob SummaryWe are seeking an experienced and skilled Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our medical practice.Key Responsibilities• Assist with the recall process to enable the practice to meet its targets.• Ensure...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to join our team at University Hospitals Plymouth NHS Trust. As an Administrative Assistant, you will provide comprehensive administrative support to an allocated clinical team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support to the clinical...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom University Hospitals Plymouth NHS Trust Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to join our team at University Hospitals Plymouth NHS Trust. As an Administrative Assistant, you will provide comprehensive administrative support to an allocated clinical team, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support to the clinical...
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.Key...
-
Administrative Assistant
4 weeks ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.Key...
-
Administrative Assistant
3 weeks ago
Plymouth, Plymouth, United Kingdom Beacon Medical Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Medical Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our practice, ensuring the smooth delivery of administrative tasks and providing exceptional patient care.Key...
