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Executive Support Specialist
2 months ago
Pertemps Cardiff is seeking a highly skilled and experienced Executive Assistant to provide top-notch support to our Executive Team.
Key Responsibilities:- Diary Management: Manage the diaries of senior executives, ensuring seamless scheduling and coordination of meetings and appointments.
- Travel Arrangements: Arrange travel and accommodation for executives, ensuring timely and cost-effective arrangements.
- Secretariat Support: Provide administrative support at various meetings, including preparing agendas, taking minutes, and distributing documents.
- Relationship Building: Develop and maintain excellent working relationships with internal and external stakeholders, including senior executives, colleagues, and clients.
- Enquiries and Communication: Handle enquiries and act as the first point of contact for complex matters, ensuring courtesy, confidentiality, and adherence to GDPR.
- Business Administration: Serve as the business administrator for the management team, coordinating the management of risk, action, decision, and issues logs, recruitment decisions, and communications.
- Research and Preparation: Conduct research and prepare documents, presentations, and other materials to support the work of the directorate.
- Technical Skills: Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Experience and Qualifications: Relevant experience in administration or PA roles supporting senior-level managers and stakeholders, including experience with sensitive matters.
- Excellent Organisational Skills: Ability to plan, organise, and prioritise work effectively.
- Interpersonal and Communication Skills: Excellent interpersonal and verbal communication skills, with the ability to communicate professionally at all levels.
