Executive Support Specialist

1 month ago


Cardiff, Cardiff, United Kingdom Brook Street NMR Full time
Executive Assistant Opportunity

We are seeking a highly organized and experienced Executive Assistant to support a director who operates across multiple locations. This role involves managing the director's schedule, taking minutes during meetings, and liaising with key stakeholders.

Key Responsibilities:
  • Diary Management: Efficiently manage the Director's schedule across multiple locations, ensuring seamless coordination and minimal disruptions.
  • Minute Taking: Accurately record minutes during meetings and distribute them to relevant parties, maintaining confidentiality and attention to detail.
  • Report Preparation: Prepare monthly and quarterly reports, highlighting key discussions and actions, to facilitate informed decision-making.
  • GDPR Compliance: Ensure all activities adhere to GDPR regulations, maintaining the highest standards of data protection and confidentiality.
  • Stakeholder Liaison: Communicate effectively with various stakeholders, managing high-volume inboxes with professionalism and efficiency, and providing exceptional customer service.
Requirements:
  • Proven experience in diary management and minute taking.
  • Strong understanding of GDPR compliance and data protection principles.
  • Ability to work independently at a Board level, supporting an Executive Director.
  • Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.
About Us:

As part of a small team of five Executive Assistants, you will play a crucial role in supporting our Executive Management Team. This position offers a unique opportunity to provide business support while enjoying the flexibility of a hybrid work environment. If you are looking for a rewarding position that allows you to contribute meaningfully, we would love to hear from you.



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