Executive Administrator
2 weeks ago
Job Title: Team Assistant
The Team Assistant is a critical role within the Publicis Groupe, supporting Tier 3 personnel and Directors within the PMX and Performance departments. This position requires a highly organized individual with exceptional communication skills, able to manage multiple tasks and priorities with ease.
Key Responsibilities:
- Provide administrative support with a high degree of initiative, confidentiality, and professional demeanor.
- Coordinate business travel for the PMX and Performance directorship teams, including flights, accommodations, and backup plans as needed.
- Manage meeting and event coordination, both client-facing and internal team events.
- Assist with project management tasks and maintain confidential files and records using judgment and discretion.
- Handle internal and external correspondence, create reports and presentations as necessary.
- Build effective, professional relationships with coworkers and business partners.
- Utilize excellent communication skills to work with multiple stakeholders across different departments.
- Liaise with 3rd-party vendors on travel booking and provide holiday cover to the EA/PAs within the teams.
- Manage induction schedules and serve as a point of contact for new starters.
Requirements:
- Excellent time-keeping and resilience to handle the fast-paced nature of this role.
- 3+ years of experience in an administrative role supporting executive-level employees.
- Proficiency with Microsoft Office (Excel, Word, PPT, and Outlook).
- Excellent communication skills and ability to multi-task and prioritize with agility and flexibility.
- Strong organizational skills, attention to detail, and accuracy.
- Excellent relationship-building skills and ability to handle sensitive and confidential information with integrity.
About Publicis Groupe:
Publicis Groupe is a leading global marketing, media, and digital transformation company. Our mission is to deliver innovative solutions that drive business growth and success for our clients.
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