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Facilities Operations Coordinator

2 months ago

Marlow, United Kingdom Whistl Full time
About the Role

We are seeking a highly organized and detail-oriented Facilities Office Administrator to join our team at Whistl. As a key member of our Facilities Management team, you will be responsible for ensuring the smooth operation of our Marlow office.

Key Responsibilities
  • Manage the day-to-day operations of the office, ensuring a safe and comfortable working environment for employees and visitors.
  • Oversee the maintenance and functionality of office facilities, including HVAC systems, lighting, plumbing, and security systems.
  • Monitor and manage office supply inventory, including ordering consumables as required.
  • Provide support to the Regional Facilities Managers with audit documentation and internal and external audit processes.
  • Collaborate with the Audits team to ensure compliance standards are maintained across the estate.
  • Prepare and maintain accurate records and documentation related to facility operations and audits.
  • Manage files within shared online platforms and streamline the process.
Requirements
  • Act in a professional and courteous manner when dealing with internal and external customers.
  • Have good communication skills (both verbal and written) and experience using the Microsoft Office suite.
  • Facilities management experience, ideally in a logistics or industrial environment.
  • Experience in planning and scheduling works and meticulous in document management.
What We Offer
  • Annual leave enhanced with long service.
  • Access to our prestige benefits and rewards portal.
  • Long service rewards, both financial and leave-based.
  • Health cash plan.
  • Life assurance scheme.
  • Career development opportunities.
  • Access to a well-established Employee Assistance Programme provider.