Administrative Support Specialist

2 weeks ago

Bracknell, Bracknell Forest, United Kingdom Berkshire Healthcare NHS Foundation Trust Full time
Job Overview

Berkshire Healthcare NHS Foundation Trust is seeking an experienced and confident administrator to join our 'CQC rated Outstanding' Trust as an Administrator and valued member of the People Directorate. We need someone with excellent organisation and communication skills to support our People Business Manager and Director of People.

Main Duties of the Job
  • To work closely with and support the day-to-day work of the People Directorate Business Manager and Director of People.
  • To be a central point of contact for the People Directorate business management team and maintain relationships across the directorate, assisting in the development and maintenance of efficient and effective office procedures.
  • Plan and arrange meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments and travel etc.
  • Full diary management for the Director of People and booking of meetings and where necessary, venues, for members of the senior leadership team.
  • Organise incoming emails for the Director of People, highlighting priority communications and ensuring timely responses to information and requests are received.
  • Attend designated meetings both on teams and face to face where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way.
  • Type confidential correspondence, reports and other documentation to a high standard within agreed timescales.
  • Communicate and actively model behaviours which promote a culture which values and respects diversity, to foster an inclusive and a supportive environment.
Working for Our Organisation

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

  • Caring for and about you is our top priority
  • Committed to providing good quality, safe services
  • Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of Working for Us
  • Flexible working options to support work-life balance.
  • 27 days' annual leave rising with service + opportunity to buy and sell
  • Generous NHS pension scheme
  • Excellent learning and career development opportunities
  • 'Cycle to Work' and car leasing scheme
  • Access to a range of wellbeing tools and services
  • Discounts at hundreds of popular retailers and restaurants
  • Staff networks for race, diversity, disabilities and armed forces community to support equality
  • Generous maternity, paternity, adoption and special leave.
  • Free parking across Trust sites
Person Specification

The 'must haves' for this role:

  • NVQ3, equivalent qualification or previous knowledge and experience of workings in an office and/or customer care environment, undertaking a full range of administrative duties which must include diary management
  • Proactive approach and able to act with discretion around sensitive and confidential information
  • Knowledge and experience of using a variety of software Microsoft Office programmes/packages, including Word, Excel and PowerPoint
  • Ability to work effectively in a team and to work unsupervised and on initiative, managing own workload

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