Operations and Facilities Director

3 days ago

Exeter, Devon, United Kingdom Bishop Fleming Full time

Description

As an Operations and Facilities Manager at Bishop Fleming, you will lead our office support activities and ensure the efficiency and professionalism of our office environments across all locations.

This role involves managing office property administration and operational activities, overseeing a team of Office Coordinators and Assistants, and ensuring we maintain the high standards expected of a professional services firm.

The role is based in our office in Exeter, where you will support a busy office that houses 100 employees and is a collaborative hub for our southern offices day to day. You will also travel to our other office locations regularly as part of your role.

Key Responsibilities:

  • Manage all office support activities and facilities management, including phone handling, purchasing, filing, events, reception, and parking.
  • Develop positive relationships with key stakeholders.
  • Ensure compliance with property legal requirements and manage within budgets by working closely with the Finance team.
  • Project manage, supervise, and coordinate the work of the Office Operational Team, delegating tasks accordingly.
  • Ensure timely and high-quality completion of tasks.
  • Foster a positive and can-do attitude within the team.
  • People manage Office Coordinators and Assistants, including managing, developing, and providing feedback.
  • Effectively lead and manage team members by conducting regular performance reviews and check-ins.
  • Develop and implement standardised office policies and procedures, partnering with key stakeholders as required.
  • Keep policies and procedures up to date and identify opportunities for improvement.
  • Build strong relationships with colleagues, clients, visitors, and customers in the office environment.
  • Implement health and safety processes and procedures, overseeing compliance across offices.
  • Coordinate with relevant stakeholders to ensure ongoing compliance.
  • Provide the Exeter office administration support and be part of the Local Markets Team, overseeing administration tasks across all offices.
  • Regularly meet with Office Lead Partners to ensure local office requirements are met.
  • Provide high-level customer service and engagement to stakeholders.

About You:

  • Strong administration and organisational skills.
  • Financial/procurement experience (notably monitoring budgetary spend).
  • Experience of managing people.
  • Excellent interpersonal and communication skills (verbal and written).
  • Good IT skills with a good working knowledge of MS office.
  • Excellent attention to detail.
  • High level of regard for confidentiality.
  • Good understanding of data protection requirements.
  • Experience of Health and Safety and Property management is desirable.

Why Bishop Fleming?

Bishop Fleming is an independent leading provider of audit, accountancy, tax, and advisory services in the UK. With a turnover of £38.4m, the firm saw growth of 15.5% per cent over the last 12 months.

From owner-managed businesses, SMEs, and large businesses; to entrepreneurs and private individuals; Bishop Fleming has a wealth of knowledge and experience in areas such as internal and external audit, corporate and personal tax, corporate finance and deals and accounting services.

Bishop Fleming is currently ranked 33 in the Accountancy Age league table and is the number one provider of audit services multi-academy trusts in the academy sector. The firm was also ranked fifth in the inaugural UK Accountancy Age Mid-Tier Power Index.

With 8 offices spanning from the West Midlands to the South West, the firm has 43 partners and nearly 500 staff, and is a certified Great Place to Work.

Bishop Fleming is a member of Kreston Global, a global network of independent accounting firms in more than 100 countries.

We are a firm that thinks clients, people and communities. As a member of Business in the Community (BITC) we are focussed on improving our responsible business practices and collectively making positive impacts for the benefit of society.

If that's not enough, we offer a fantastic range of benefits including:

  • 25 days holiday plus bank holidays plus Christmas off.
  • Hybrid working.
  • A contributory Pension scheme.
  • Life assurance.
  • Simply Health cashback plan including access to 24/7 online GP service and counselling services.
  • Perkbox discounts and rewards platform with over 4,00 perks and discounts.
  • Yulife employee wellbeing app.
  • Social events with active social committees that plan internal and external events.
  • Numerous opportunities for development.

We welcome applicants who would like the flexibility in their working arrangements, including working from home or part time working, which may help to accommodate parent or carer responsibilities, further studies and activities outside of work.

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