Executive Assistant

4 weeks ago

London, Greater London, United Kingdom Nobul Resourcing Solutions Full time
Job Overview

We are seeking a highly skilled and experienced Executive Assistant to join our team at Nobul Resourcing Solutions.

The successful candidate will provide comprehensive support to our Chief Executive and other members of the leadership team, ensuring the efficient operation of the executive office.

Key Responsibilities:

  • Diary Management: Manage the Chief Executive's schedule to ensure efficient time management and the maintenance of line management one-to-one meetings.
  • Task and Time Management: Proactively manage tasks and deadlines to support effective time allocation.
  • Logistical Planning: Coordinate logistics for meetings, including booking rooms, arranging travel, and organizing meals.
  • Document Preparation: Format letters, reports, papers, and presentations to a high standard.
  • Support Functions: Assist the CEO Office, Chair, and wider leadership team as needed.
  • Business Reporting: Support the production of monthly business reporting and presentations.
  • Finance Assistance: Assist the finance team with expenses, credit cards, and new supplier forms.
  • Process Improvement: A focus on continuous improvement, working with the business's wider administration team, helping improve systems and processes where applicable.
  • Documentation Management: Accurately record and maintain formal board minutes, ensuring comprehensive and precise documentation of meetings. Additionally, prepare and distribute meeting notes and track action items across the senior leadership team to facilitate seamless communication and follow-up on strategic initiatives.

Requirements:

  • Highly experienced and process-driven.
  • Strong understanding of not-for-profits and charities.
  • Ability to work with multiple stakeholders and handle a variety of tasks and projects.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Experience working with Microsoft applications including PowerPoint & Excel.

Desirable:

  • Experience working with risk registers and policy.
  • Experience with governance and trustee/NED support.

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