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Document Coordinator
1 month ago
Building Operation and Maintenance Information Coordinator
Location:
London
Salary Range:
£30,000 - £32,000 per annum, depending on experience. 4 days in the office and 1 day from home.
The Building Operation and Maintenance Information Coordinator will report to the O&M Manager and work closely with project teams and suppliers.
As part of a small team, the coordinator will handle all client operation and maintenance information for assigned projects.
They will also assist on larger projects when needed.
This role is vital to delivering a seamless handover to clients, as O&M Manuals make up a key part of the company's promise of defect-free project delivery.
The coordinator will also work with the team to improve and innovate how project information is provided, including learning new technologies like 3D data handling and Matterport scanning.
Work with various managers (Construction, Project, Design, and Technical Services) to determine project requirements and deadlines for O&M information.
Collaborate with the Information Manager and project teams to set up contacts for sub-contractors and client professionals in the document management system, Procore.
Become a Procore expert, coordinating the collection and review of O&M manual content among subcontractors, project teams, and clients.
Maintain regular communication with sub-contractors to ensure O&M documents are submitted on time.
Review and provide feedback on O&M documents to ensure they meet project requirements before sharing with the project teams.
Prepare final O&M manuals (USB, hard copy, or online), ensuring all necessary information is included and tailored to the project.
Upload or format O&M manuals as required by client-specific systems.
Attend project handovers to ensure smooth delivery of O&M materials to the client.
Experience in a similar role or relevant education, with strong IT skills (Word, Excel, Outlook, and database/EDMS experience).
An interest in technology, data, and the construction industry.
Strong communication skills to manage expectations and keep everyone informed throughout the project.
