Executive Support Specialist

6 days ago

Fareham, United Kingdom The Workshop Full time
About The Role

We are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Managing Director at The Workshop. The successful candidate will be responsible for managing the MD's schedule, coordinating meetings, and ensuring the smooth operation of the office.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Managing Director, including managing their schedule, coordinating meetings, and preparing correspondence.
  • Communication: Communicate effectively with the Managing Director, the Executive Team, and other stakeholders to ensure seamless communication and collaboration.
  • Project Management: Assist the Managing Director with project management, including coordinating meetings, preparing agendas, and taking minutes.
  • Diary Management: Manage the Managing Director's diary, ensuring that appointments are scheduled efficiently and effectively.
  • Email Management: Manage the Managing Director's email inbox, responding to emails and prioritizing tasks as needed.
  • Travel Arrangements: Arrange travel and accommodation for the Managing Director as required.
  • Expense Management: Manage the Managing Director's expenses, including preparing and submitting expense reports.
  • Filing and Archiving: Maintain accurate and up-to-date filing and archiving systems, both physical and digital.
  • Reporting: Prepare and submit regular reports to the Managing Director, including updates on projects and tasks.
Requirements
  • Experience: Proven experience as an Executive Assistant or in a similar role.
  • Skills: Excellent administrative and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Communication: Excellent communication and interpersonal skills, with the ability to communicate effectively with a range of stakeholders.
  • Technical: Proficient in Microsoft Office, including Word, Excel, and PowerPoint.
  • Discretion: Ability to maintain confidentiality and discretion when handling sensitive information.
What We Offer
  • Competitive Salary: A competitive salary and benefits package.
  • Opportunities for Growth: Opportunities for career growth and development within The Workshop.
  • Supportive Team: A supportive and collaborative team environment.

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