Office Operations Coordinator

5 hours ago


SouthendonSea, Southend-on-Sea, United Kingdom Austin Fraser Full time
Job Description

We are looking for a highly skilled Office Operations Coordinator to join our team at Austin Fraser.

Salary: £28,000 - £35,000 per annum (dependent on experience)

About the Job:

  • Develop and maintain accurate and organised filing systems, both physical and digital.
  • Communicate effectively with colleagues, clients, and stakeholders, responding to enquiries in a professional manner.
  • Manage email correspondence and respond to digital queries, ensuring timely and efficient communication.
  • Coordinate calendars, arrange travel, and ensure all engagements are well-planned and executed.
  • Process invoices accurately and maintain attention to detail in daily tasks.
  • Draft, edit, and proofread documents to support business communications, showcasing excellent writing skills.
  • Input and update data in various databases and spreadsheets, ensuring accuracy and reliability.
  • Create and edit documents using word processing and presentation software, streamlining processes.
  • Maintain confidentiality when handling sensitive information, adhering to privacy policies and regulations.
Essential Skills
  1. Strong literacy and numeracy skills, with excellent communication abilities.
  2. Proficiency in typing, telephone, and organisational skills, with attention to detail.
  3. Able to remain calm under pressure, with a methodical approach to work.
  4. Organisational skills, with the ability to prioritise tasks and juggle multiple responsibilities.
  5. A team player with a strong desire to show initiative, with excellent recording and record-keeping skills.

An up-to-date Enhanced DBS is required for this role.



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