Divisional Secretary

2 months ago

Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

About the Role

The Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is seeking a highly skilled and experienced Divisional Secretary to provide administrative support to the Division of Medicine. This is a permanent part-time role, working 30 hours per week.

Key Responsibilities

  • Provide diary management and secretarial cover to the Medicine Matrons and Division when required.
  • Arrange dates, venues, and facilitate meetings, take minutes, and produce agendas for distribution and initiate actions as necessary.
  • Organize and maintain efficient office filing systems.
  • Support a range of Divisional Managers in meetings, taking minutes, drafting agendas, and full diary management and support for the Divisional Matrons.
  • Undertake a variety of other secretarial duties, including typing and distribution of general correspondence, liaison with other agencies and Trust staff, and collation of requested information for the Divisional Management Team.
  • Monitor and order items for the Division via Oracle and NHS Supply Chain.
  • Raise vacancies via TRAC.
  • Answer telephone queries and provide information for the Division.
  • Handle all incoming mail and take appropriate action where necessary, ensuring outgoing mail is dispatched in a timely manner.

About Us

The Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust is a proud provider of acute hospital and community services to the people of the Wigan Borough and surrounding areas. We value our staff, believing that 'happy staff, makes for happy patients.' We have a recognized track record in staff engagement and living our values 'the WWL Way.'

We are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind, we are seeking to recruit people who share our values and beliefs.

Person Specification

  • Good standard of education, including 5 GCSEs or equivalent qualification.
  • ECDL equivalent qualification/experience.
  • Proven relevant experience of providing a secretarial or audio typing service or equivalent.
  • Experience of successfully working within tight time frames and to deadlines.
  • Experience of word processing.
  • Demonstrable experience of using Word documents/Excel Spreadsheets.
  • Minute taking.
  • Sensitive of confidential information.

Skills and Knowledge

  • Conversant with Microsoft Office.
  • Ability to communicate in a clear and concise manner.
  • Ability to use VDU equipment.
  • Ability to work under pressure.
  • Ability to type documents in a letter format.
  • Clear and accurate written and verbal communication skills.
  • Attention to detail.
  • Time management skills.
  • Responds positively to change.
  • Able to work unsupervised or as part of a team.
  • Able to prioritize workload.
  • Knowledge of different filing systems, paper/electronic.
  • Knowledge of office Health and Safety.
  • Basic understanding of Health Service.

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