Divisional Secretary

4 weeks ago

Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

About the Role

We are seeking a highly organized and proactive Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part-time role at 30 hours per week.

Key Responsibilities

  • Provide diary management and secretarial cover to the Medicine Matrons and also the division when required.
  • Arrange dates and venues for divisional meetings, liaise with the Chairperson to produce agendas, take minutes and transcribe, distribute minutes and initiate actions for meetings as appropriate.
  • Assist in all aspects of HR processes in relation to recruitment, attendance management and disciplinaries.
  • Undertake the typing and distribution of general correspondence such as letters, memos, reports, email as required.
  • Liaise with other agencies and Trust staff.
  • Collate requested information for Divisional Management Team.
  • Monitoring and ordering of items for the Division via ORACLE and NHS Supply Chain.
  • Raise vacancies via TRAC.
  • Answer telephone queries and provide information for the Division.
  • Handle all incoming mail and to take appropriate action where necessary, also to ensure outgoing mail is dispatched in a timely manner.

About Us

Choose Well - Choose WWL

Wrightington, Wigan and Leigh NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that 'happy staff, makes for happy patients'. We have a recognised track record in staff engagement and living our values 'the WWL Way'. We are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity.

Requirements

  • Good standard of education including 5 GCSE's or equivalent qualification.
  • ECDL equivalent qualification/experience.
  • Proven relevant experience of providing a secretarial or audio typing service or equivalent.
  • Experience of successfully working within tight time frames and to deadlines.
  • Experience of word processing.
  • Demonstrable experience of using Word documents / Excel Spreadsheets.
  • Minute taking.
  • Sensitive of confidential information.

Skills

  • Conversant with Microsoft Office.
  • Ability to communicate in a clear and concise manner.
  • Ability to use VDU equipment.
  • Ability to work under pressure.
  • Ability to type documents in a letter format.
  • Clear and accurate written & verbal communication skills.
  • Attention to detail.
  • Time management skills.
  • Responds positively to change.
  • Able to work unsupervised or as part of a team.
  • Able to prioritise workload.

Knowledge

  • Knowledge of different filing systems paper/electronic.
  • Knowledge of office Health and Safety.
  • Basic understanding of Health Service.

  • Divisional Secretary

    3 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly organized and proactive Divisional Secretary to provide administrative support to the Divisional Matrons and Divisional Management team within Medicine. This is a part-time role at 30 hours per week.The successful candidate will be responsible for supporting a range of Divisional Managers in meetings, taking minutes,...

  • Divisional Secretary

    4 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and proactive Divisional Secretary to provide administrative support to the Divisional Matrons and Divisional Management team within Medicine. This is a part-time role at 30 hours per week.Key ResponsibilitiesProvide diary management and secretarial cover to the Medicine Matrons and also the division when...

  • Divisional Secretary

    4 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking a highly organized and proactive Divisional Secretary to provide administrative support to the Divisional Matrons and Divisional Management team within Medicine. This is a part-time role at 30 hours per week.Key ResponsibilitiesProvide diary management and secretarial cover to the Medicine Matrons and also the division when...

  • Divisional Secretary

    3 weeks ago

    Wigan, Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    About the RoleWe are seeking an experienced Divisional Secretary to provide administrative support to the Divisional Matrons and Divisional Management team within Medicine.The successful candidate will be responsible for diary management, meeting arrangements, and minute taking, as well as providing secretarial cover to the Medicine Matrons and the division...

  • Divisional Secretary

    5 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a full time 37.5 hours per week post. You will be required to support a range of Divisional Managers in meetings, taking...

  • Divisional Secretary

    6 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time 20 hour post. You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting...

  • Divisional Secretary

    5 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time 20 hour post. You will be required to support a range of Divisional Managers in meetings, taking minutes, drafting agendas and full diary management and...

  • Divisional Secretary

    5 months ago

    Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    We are looking to recruit a Divisional Secretary to work 37.5 hours per week (Fixed Term 12 Months to cover Maternity). This role involves providing a full range of administrative secretarial support to the divisional management team. The post-holder will demonstrate an ability to work both supervised and unsupervised. The Divisional Secretary is...

  • Divisional Secretary

    3 months ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job summary PREVIOUS APPLICANTS NEED NOT APPLY An opportunity has arisen for a permanent post within the Division of Medicine as a Divisional Secretary to support the Divisional Matrons and Divisional Management team within Medicine. This is a part time role at 30 hours per week. You will be required to support a range of Divisional Managers...

  • Divisional Secretary

    6 months ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Planning and Organisational Duties Diary management for the Medicine Matrons and Division when required. Arrange dates, venues and facilitate for meetings, take minutes and produce agendas for, distribute minutes and initiate action for meetings as appropriate. Organise and maintain efficient office filing systems where appropriate Communications and Key...

  • Eru Team Coordinator

    5 months ago

    Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    The post holder will provide administrative and secretarial support to the Divisional Management Team. The Co-ordinator is responsible to the unit manager for: Effective resource planning & management across 2 sites including on-call service. Daily management of Team leaders & Technicians on duty and provide leadership and direction throughout the shift. To...