Senior Corporate Secretary

1 month ago


Southampton, Southampton, United Kingdom Aztec Full time

Job Title: Senior Corporate Secretary

Location: Southampton

Job Type: 12 Month Fixed Term Contract

About the Role:

We are seeking an experienced Senior Corporate Secretary to join our team at Aztec. As a key member of our governance services team, you will be responsible for providing administrative support to our clients and ensuring that all company secretarial activities are carried out in compliance with legal and regulatory requirements.

Key Responsibilities:

  • Coordinate all aspects of board governance matters, including attendance at and preparation of minutes for Board, Committee and ad hoc meetings, as well as liaison with clients and intermediaries as necessary
  • Assist with the production and circulation of board packs in respect of Board, Committee and ad hoc meetings
  • Ensure that the service level agreement turnaround times for the production and finalisation of minutes, resolutions and matters are adhered to
  • Draft high-quality minutes for meetings considering complex transactions
  • Oversee production of basic minutes by junior staff and provide basic minutes training to the team where required
  • Monitor and maintain the status of all minute logs, ensuring the logs are updated accurately and in a timely manner
  • Update minute templates as required
  • Evaluate and ensure all company secretarial activities are carried out in compliance with legal and regulatory requirements

Requirements:

  • Ideal candidate will be qualified or studying towards a relevant professional qualification (ICSA Diploma level or equivalent)
  • Solid technical financial services knowledge (supported through Aztec Academy)
  • Proficient in minute writing
  • Meticulous attention to detail, excellent organisation and time management skills required
  • Strong administrative skills and an aptitude for using IT software
  • Excellent interpersonal skills required to develop close working relationships with colleagues, clients and business contacts

Salary: £30,000 - £35,000 per annum (dependent on experience)

About Us: We are a leading provider of corporate governance services, dedicated to delivering high-quality support to our clients. Our team is passionate about providing exceptional service and creating long-lasting relationships with our clients and partners.



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