Business Support Officer/Coordinator
3 weeks ago
Job Title: Business Support Officer/Administrator
Job Summary:
We are seeking a highly organized and communicative Business Support Officer to join our team at Portsmouth City Council. As a key member of our Housing, Neighbourhood and Building Services Directorate, you will provide comprehensive personal support to the Assistant Director and his management team.
Key Responsibilities:
- Provide administrative support to the Assistant Director and his team, including preparation of materials for meetings and tracking of key actions.
- Be a key point of contact for Assistant Directors, Heads of Service and other managers throughout building services and the directorate.
- Share and manage communications, support the response to complaints and organize, attend and minute a wide variety of meetings.
- Work closely with other Business Support Officers and the Executive Personal Assistant to the Director.
Requirements:
- Proficiency in the use of IT systems, including M365 applications.
- Good understanding of the importance of measures and data, with the ability to create and use Excel spreadsheets.
- Excellent communication and people skills, with a confident telephone manner and good literacy and numeracy skills.
- Demonstrate a good understanding of Data Protection and the importance of confidentiality when dealing with sensitive information.
- Be flexible in the timing of working hours to support the demands of the work.
What We Offer:
- A generous pension scheme.
- Up to 31 days annual leave per year pro rata + bank holidays.
- Flexible working options, including hybrid working with a minimum of two days office based per week pro rata.
- A range of retail discounts via our reward portal.
- Free Access to Employee Assistance Program (EAP) and wellbeing support.
- Access to a wide range of training and development opportunities.
About Us:
We are a disability confident employer, committed to ensuring that our recruitment and selection process is inclusive and accessible. We welcome applications from all areas of society.
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