Accounts Payable Coordinator

2 days ago

London, Greater London, United Kingdom Career Legal Full time

Job Summary

Career Legal is seeking a highly skilled Accounts Payable Coordinator to join our team. As a key member of our finance department, you will be responsible for ensuring the timely and accurate processing of financial transactions, including invoices and expenses.

Key Responsibilities

  • Reconcile and process payment of approved expenditures for multiple offices, ensuring accuracy and timeliness.
  • Perform accounting and administrative tasks related to the efficient maintenance and processing of accounts payable transactions.
  • Ensure all vendor and staff accounts are current and up-to-date.
  • Verify and adjust coding of non-billable and billable expenses to ensure proper entry into the financial system.
  • Review invoices and payment requests for appropriate approval and supporting documentation.
  • Prioritize and select invoices for timely payment runs and one-off urgent payments.
  • Ensure timely and accurate entry of all expense transactions by staff into Chrome River.
  • Maintain periodic upload of expense reports to the financial system for reimbursement.
  • Ensure authorized bank signatory approvals are obtained for all bank payments.
  • Account for input VAT on all purchase invoices and expenses where required.
  • Ensure vendor accounts are current and paid within agreed vendor payment terms.
  • Review all new vendor account information in accordance with firm policy.
  • Respond to vendor and internal customer inquiries as required.
  • Reconcile vendor statements, research and correct discrepancies where required.
  • Ensure appropriate credit notes are obtained from vendors where necessary.
  • Cover for existing Accounts Payable Assistant role during periods of absence.
  • Handle ad-hoc queries and reporting requests as required.

Requirements

  • Experience of using Elite 3E.
  • Legal or professional services accounting experience, 3-5 years required.
  • Experience of Elite 3E systems, Chrome River preferred.
  • NatWest online banking software experience preferred.
  • Basic/Intermediate Microsoft Excel.
  • Ability to understand and work accurately with different currencies.
  • Working knowledge of UK SRA rules.
  • Strong understanding of UK VAT rules.

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