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Facilities Coordinator

2 months ago

Midlothian, United Kingdom JLL Full time

Job Summary

The Facilities Coordinator will assist in ensuring the smooth operation of the building's facilities management services. This role will work closely with the Facilities Manager and other teams to address maintenance issues, manage internal moves, and maintain floor plans.

Key Responsibilities

  • Conduct weekly building walks to assess maintenance issues and record findings.
  • Work with the Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves.
  • Monitor stock levels of stationery and consumables and place orders with suppliers.
  • Manage internal moves within the building with the Facilities Manager.
  • Assist in setting up in-house and external events as required.
  • Work with the Building Operations team to report defective H&S equipment and arrange for repairs.
  • Support the Office Service Coordinator with vendor management and soft service support.
  • Manage fire wardens and first aiders, and assist with scheduling training and refresher training.
  • Review and maintain manuals, handbooks, and guidance notes.
  • Cover the Receptionist role and responsibilities as required.
  • Understand primary responsibilities of Meeting and Events and support the M&E Specialist as needed.
  • Manage day-to-day mail room operations, deliveries, and enquiries.
  • Be aware of basic procedures, courier suppliers, and external key contacts.
  • Manage mail-related supplies stock and place orders as needed.
  • Perform other tasks and duties as required.

Requirements

  • Previous experience working in a high-profile corporate environment.
  • Previous reception or hospitality experience is beneficial.
  • Pro-active and hands-on, happy to support other team members.
  • Knowledge of facilities management processes is preferable.
  • IT skills, Outlook, Excel, Word.
  • Professional, friendly, and welcoming attitude.
  • Good attention to detail.
  • Ability to show initiative.
  • Excellent communication skills.
  • Organizational skills and the ability to prioritize a busy workload.
  • Customer service background is essential.

About JLL

JLL is a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.

What We Offer

  • You'll join an entrepreneurial, inclusive culture where we succeed together – across the desk and around the globe.
  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits, and pay.
  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences.