Administrative Support Officer

2 weeks ago


Nottingham, Nottingham, United Kingdom Ministry of Justice Full time
Job Summary

This is an administrative support role within the Ministry of Justice, providing assistance with the safe and secure keeping of prisoners' files, past and present.

Key Responsibilities
  • Undertake daily filing to ensure effective record keeping in line with local procedures.
  • Request and receive information/records from other establishments.
  • Store records appropriately and forward them to the requesting establishment in a timely manner.
  • Send, collect, and distribute faxes to relevant staff.
  • Maintain the filing system of previous year's files, moving them to archive and sending the oldest archive years' files for destruction in accordance with required standards.
Additional Tasks
  • Provide administrative assistance in the area of work.
  • Maintain an accurate filing system for the area of work.
  • Respond to queries relating to the area of work, redirecting where necessary.
Behaviours
  • Developing Self and Others
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service
Working Arrangements

The Ministry of Justice offers Hybrid Working arrangements where business need allows. This role is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites, and/or from home. Some roles will not be suitable for Hybrid Working.

Standard full-time working hours are 37 hours per week excluding breaks, which are unpaid. HMPPS welcomes part-time, flexible, and job-sharing working patterns, where they meet the demands of the role and business needs.



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