Administrative Support Officer
2 weeks ago
This is an administrative support role within the Ministry of Justice, providing assistance with the safe and secure keeping of prisoners' files, past and present.
Key Responsibilities- Undertake daily filing to ensure effective record keeping in line with local procedures.
- Request and receive information/records from other establishments.
- Store records appropriately and forward them to the requesting establishment in a timely manner.
- Send, collect, and distribute faxes to relevant staff.
- Maintain the filing system of previous year's files, moving them to archive and sending the oldest archive years' files for destruction in accordance with required standards.
- Provide administrative assistance in the area of work.
- Maintain an accurate filing system for the area of work.
- Respond to queries relating to the area of work, redirecting where necessary.
- Developing Self and Others
- Communicating and Influencing
- Working Together
- Managing a Quality Service
The Ministry of Justice offers Hybrid Working arrangements where business need allows. This role is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites, and/or from home. Some roles will not be suitable for Hybrid Working.
Standard full-time working hours are 37 hours per week excluding breaks, which are unpaid. HMPPS welcomes part-time, flexible, and job-sharing working patterns, where they meet the demands of the role and business needs.
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