Document Management Specialist

3 weeks ago


London, Greater London, United Kingdom Skilled Careers Full time £40,000 - £48,000

Job Title: Document Management Specialist

Job Summary: We are seeking a skilled Document Management Specialist to join our team at Skilled Careers. As a Document Management Specialist, you will be responsible for ensuring the accuracy, integrity, and security of all project documentation.

Key Responsibilities:

  • Ensure high standard of Quality Assurance for all project documentation
  • Revision and Status control of all project documentation
  • Maintain and ensure integrity, accuracy, quality, security of Electronic Documents
  • Maintain and ensure integrity, accuracy & Quality of Document Registers
  • Effectively manage the flow of Project Information and Maintain Document Distribution lists
  • Monitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation
  • Ensure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations
  • Manage and Maintain Project Directory within EDMS
  • Generate Reports within EDMS for project as required
  • Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required
  • Assist with other projects and duties as required
  • Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS
  • Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations
  • Collaborate with Quality team and Assist in Defects and Inspections on Field
  • Carry out Regular Project Audits to ensure we maintain Quality and Project Health

Requirements:

  • Construction industry background and experience of working preferably within a Building Services, Design, Architectural or Construction environment
  • Experience in monitoring various document control processes and assurance
  • Extensive knowledge and experience with Electronic Document management systems, MS office suite, Adobe, PowerPoint
  • A minimum of 2 years Experience and a Practical Working Knowledge of Aconex at a Project administrator Level is Essential
  • Must be Customer / Client / Project focused with Excellent Oral and Written Communication Skills
  • Self-Motivating and Self-Auditing and have High Quality Standards
  • Must have experience with Sub Contractor & Supplier Approval Processes

About Us: Skilled Careers is a market leading Building Services and Engineering Company with a strong presence across the UK and overseas. We deliver high class projects in over 40 countries.



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