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Senior Project Coordinator

2 months ago

London, Greater London, United Kingdom My Design Co Full time
About My Design Co

We are a small and passionate design company based in London, UK. Our company specializes in creative projects across branding, visual communication, and e-commerce. We are looking for a Project Administrator to help us keep our projects and all administration requirements on track.

Job Summary

As our Project Administrator, you will support our two directors, ensuring that all the behind-the-scenes work is organized and well-coordinated, and ensuring internal communication and paperwork are on point throughout the business.

Key Responsibilities
  • Provide day-to-day administrative support to the directors, helping to keep everything running smoothly.
  • Assist in scheduling and tracking project timelines, ensuring key milestones are met.
  • Keep project documents up-to-date, including contracts, invoices, and reports.
  • Help monitor project budgets, track expenses, and ensure projects stay on target financially.
  • Act as the point of contact for customers and suppliers to our e-commerce business, ensuring clear and timely communication.
  • Support the team with ad-hoc tasks as needed, from ordering supplies to coordinating deliveries.
Requirements
  • Previous experience in an administrative or project support role.
  • Good mathematical skills, with previous experience in writing costing proposals and invoices.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project management tools such as Mondays and Notion.
What We Offer
  • A professional and collaborative working environment in London, with flexible working opportunities if you prefer to work remotely.
  • A competitive salary of 23K + related to experience, with 30 days holiday per year (including bank holidays).
  • Starting on a 3-month contract with a view to future employment or contract extension.