Administrative Assistant
5 hours ago
Job Title: Administrator / Secretary – Human Resources
Salary: Up to £28,000 per year.
This leading consultants and accountants have an excellent reputation combined with an extremely friendly and team-oriented culture. Due to continued growth, they are now looking for an enthusiastic and proactive administrator to work alongside their London HR team, initially on a six-month contract but with a genuine possibility of developing into a permanent position.
About the Role:- Provide administrative support to the HR Partner.
- Organize the HR team diary, including scheduling team meetings, social events, etc.
- Prepare and distribute documents/agendas/notes for meetings.
- Process HR team expenses.
- Take ownership of the HR team meetings; booking the meetings, preparing the agenda, and following up by circulating action points.
- Format HR documentation, such as Staff Handbook, notifications, etc.
- Prepare and send out birthday cards monthly and good luck cards as appropriate.
- Administer staff benefits, such as issuing eye care and BUPA vouchers.
- Assist with the co-ordination of the Performance Review process across the Firm, including sending timely reminders for outstanding documents.
- Deal with incoming/outgoing correspondence; post, internal mail, and couriers.
- Prepare standard correspondence letters, such as references.
- Order stationery and business cards for the HR team.
- Monitor and remind the team of important tasks and deadlines.
- Respond to data requests, internal and external.
- Prepare reports, presentations, and correspondence for review by other HR team members.
- Liaise with wider administration teams and 3rd party suppliers.
- Save documents on the network according to the Firm's procedures, ensuring compliance with GDPR.
- Ensure that all HR paper and electronic filing is up-to-date, carried out on a regular basis, and is tidy and organized at all times.
- Manage all aspects of L&D programmes and training courses ensuring:
- Collate and upload learning records, evaluations, and costs.
- Book external courses.
- Work closely with the other HR team members to identify areas of development across the firm.
- Assist with recruitment administration as and when required, such as interview scheduling, administering assessments, sending out interview paperwork, uploading feedback forms to the system.
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