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Transportation Manager

2 months ago


Egham, Surrey, United Kingdom proAV Limited Full time

About The Role

As a result of proAV Limited's continued global success, we are seeking a Logistics Specialist to join our in-house transportation operations team to support our domestic and international projects. Your primary role will be ensuring products and consumables are transported locally and globally in strict compliance with all relevant import and export laws and regulations, in the most cost-effective and efficient way.

Key Responsibilities

  • Manage and liaise with courier and logistics companies to ensure seamless delivery of products and consumables.
  • Schedule deliveries on behalf of Project Managers for UK and international projects, ensuring timely and cost-effective transportation.
  • Ensure the selected option or route is cost-efficient and in line with commercial requirements, minimizing any potential losses.
  • Prepare supporting documentation in association with deliveries, including sales invoices and shipping invoices, to facilitate smooth transactions.
  • Track shipments and update relevant teams on progress, ensuring transparency and accountability throughout the logistics process.
  • Calculate Duty/VAT costs for each consignment, ensuring accurate and timely payment.
  • Process Import/Export declarations, adhering to all relevant regulations and laws.
  • Deal with general enquiries from importers/exporters concerning Customs Procedures, Tariff Classifications, Duty Rates, and any other documentation requirements.
  • Raise orders and authorize orders up to limits of published authority, ensuring compliance with company policies.
  • Log and monitor courier purchase logs for logistics, maintaining accurate records and ensuring efficient use of resources.
  • Manage any insurance claims in line with delivery shortfall and damage to products, minimizing losses and ensuring customer satisfaction.
  • Resolve delivery and collection discrepancies with both suppliers and internal teams, maintaining a high level of customer service.
  • Administer in-house documentation and processes, ensuring compliance with company policies and procedures.
  • Liaise and coordinate with internal and external stakeholders, including Project Managers, Stock Returns Team, and Finance Department, to ensure seamless communication and collaboration.
  • Stay up-to-date with changes in regulations, laws, and Customs Procedures, ensuring proAV Limited remains compliant and competitive in the market.

    Desirable Skills

    • Excellent organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
    • The ability to deliver under pressure with minimum supervision, ensuring timely and cost-effective results.
    • Effective communication skills, with the ability to communicate with people at all levels, both internally and externally.
    • Proficiency with Microsoft Office, especially Excel, to analyze data and optimize logistics processes.
    • A positive and enthusiastic approach to delivering the role, with a strong commitment to customer satisfaction.
    • Experience within a similar role, with exposure to international duties, customs, taxes, and other related areas.
    • Able to work well within a team, with a strong focus on collaboration and communication.
    • Self-management, communication, planning, and organizing skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
    • Familiarity with Microsoft CRM and/or SAP, to optimize logistics processes and improve customer satisfaction.
    • Ability to manage multiple tasks and progress priorities, with a strong focus on time management and efficiency.
    • Excellent communication skills via email and telephone, with the ability to communicate effectively with customers and stakeholders.