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Executive Assistant

2 months ago

Birmingham, Birmingham, United Kingdom Bruin Full time
PA & Office Manager Opportunity

Bruin is seeking a highly organised and service-oriented PA & Office Manager to join their team in Birmingham. This dual-role opportunity combines executive-level personal assistance with the management of the Birmingham office, requiring exceptional organisational skills, attention to detail, and the ability to deliver outstanding experiences.

Key Responsibilities:Personal Assistance:
  • Provide comprehensive administrative support to senior executives, ensuring seamless day-to-day operations.
  • Manage complex calendars, schedule meetings, and coordinate travel arrangements with precision.
  • Prepare reports, handle correspondence, and maintain confidential records with discretion.
  • Assist with personal errands and ad hoc tasks as required, demonstrating flexibility and adaptability.
Office Management:
  • Oversee the day-to-day operations of the Birmingham office, ensuring a smooth and efficient work environment that fosters productivity and collaboration.
  • Act as the main point of contact for office-related matters, including facilities and vendor management, providing exceptional customer service.
  • Manage office supplies, equipment, and maintenance, ensuring a professional and welcoming environment for staff and visitors.
Requirements:
  • Proven experience in a Personal Assistant role, with a strong track record of delivering high-quality results.
  • Exceptional organisational skills, with the ability to prioritise tasks and manage multiple projects simultaneously.
  • Strong interpersonal and communication skills, with the ability to work effectively at all levels, from senior executives to colleagues and external partners.
  • Ability to handle sensitive information with the utmost discretion, maintaining confidentiality and professionalism at all times.
  • Creative problem-solving skills and high attention to detail, with a focus on delivering outstanding results.
  • Flexibility to work evenings and weekends as needed for events, demonstrating a willingness to go above and beyond.
  • Proficiency in Microsoft Office Suite, with experience with event planning software an advantage.

Bruin is an equal opportunities employer, committed to diversity and inclusion. If you're a proactive individual with a passion for delivering exceptional results, please apply direct.