Facilities Operations Specialist

4 weeks ago

Midlothian, United Kingdom JLL Full time

Join JLL and help shape a better future .

At JLL, our team is dedicated to transforming the real estate landscape through exceptional services, strategic advice, and innovative technology. We prioritize attracting top talent and fostering an environment where individuals can flourish, develop meaningful careers, and feel a sense of belonging. Whether you have extensive experience in commercial real estate, skilled trades, or technology, or are seeking to leverage your skills in a new sector, we invite you to become part of our mission to create a brighter future.

As a leading professional services and investment management firm in real estate, JLL assists organizations globally in achieving their goals through effective management of their real estate assets.

If you are ready to elevate your career, JLL offers the ideal environment for professional growth. Here, you will have the opportunity to innovate alongside some of the world's foremost businesses, apply your expertise to significant projects, and engage in transformative real estate initiatives. You will also build lasting professional relationships by sharing diverse perspectives and gaining inspiration from industry leaders. We are committed to creating opportunities and supporting you in maximizing your potential.

Role Overview

Reporting directly to the Office Service Coordinator or Facilities Manager, the Facilities Operations Specialist plays a crucial role in ensuring the seamless operation of facilities management services within the building.

Key Responsibilities

  • Conducting regular inspections of the building to identify maintenance needs and documenting findings.
  • Collaborating with the Facilities Manager and Moves and Changes team to address internal space requirements and facilitate team relocations.
  • Monitoring inventory levels of office supplies and consumables, placing orders as necessary.
  • Assisting the Facilities Manager with internal relocations within the premises.
  • Maintaining accurate floor plans in partnership with the Facilities Manager and Moves and Changes team.
  • Supporting the organization of in-house and external events as required.
  • Coordinating with the Building Operations team to report and arrange repairs for any defective health and safety equipment.
  • Assisting the Office Service Coordinator with vendor management and soft service support as needed.
  • Overseeing fire wardens and first aiders, including scheduling necessary training sessions.
  • Maintaining and reviewing manuals, handbooks, and guidance documents.
  • Covering receptionist duties when necessary.
  • Understanding the primary responsibilities of meetings and events, providing support to the M&E Specialist as needed.
  • Managing daily mailroom operations, including deliveries and inquiries.
  • Familiarizing oneself with courier procedures and key external contacts.
  • Managing inventory of mail-related supplies and placing orders when required.
  • Performing additional tasks and responsibilities as assigned.
  • Managing client ticketing systems and supporting with the CORRIGO ticket system.

Every day presents new challenges, and we encourage you to showcase your creativity in all tasks.

Ideal Candidate Profile

  • Experience in a high-profile corporate environment.
  • Background in reception or hospitality is advantageous.
  • Proactive and hands-on approach, willing to support team members.
  • Familiarity with facilities management processes is preferred.
  • Proficient in IT applications, including Outlook, Excel, and Word.
  • Professional demeanor with a friendly and welcoming attitude.
  • Strong attention to detail.
  • Ability to take initiative.
  • Excellent communication skills.
  • Strong organizational skills with the ability to prioritize a busy workload.
  • Essential background in customer service.

What We Offer

  • An inclusive and entrepreneurial culture where collaboration leads to success.
  • A Total Rewards program that reflects our commitment to your career, recognition, wellbeing, benefits, and compensation.
  • Opportunities to develop your strengths and enjoy a fulfilling career with diverse experiences.

Location: On-site

Job Tags: GREF

We welcome candidates to apply even if they do not meet all qualifications. We are eager to learn about your unique contributions.

JLL Privacy Notice

JLL and its affiliates are committed to protecting your personal information. We ensure that the data collected during the recruitment process is handled securely and retained only as long as necessary for legitimate business purposes.

For further details, please refer to our career site pages.

  • Facilities Operations Specialist

    2 months ago

    Midlothian, United Kingdom JLL Full time

    Join JLL in Shaping the Future of Real Estate At JLL, we are dedicated to creating a better world through innovative real estate solutions. Our team, including JLL Technologies, is at the forefront of transforming the real estate landscape by merging top-tier services, expert advice, and cutting-edge technology. We believe in hiring exceptional talent...

  • Facilities Operations Specialist

    4 weeks ago

    Midlothian, United Kingdom JLL Full time

    Join JLL in Shaping the Future of Real Estate At JLL, we are dedicated to creating a better world through innovative real estate solutions. Our team, including JLL Technologies, is at the forefront of transforming the real estate landscape by merging top-tier services, expert advice, and cutting-edge technology. We believe in hiring exceptional talent...

  • Facilities Operations Specialist

    2 months ago

    Midlothian, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way . Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, advisory expertise, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them...

  • Facilities Operations Specialist

    4 weeks ago

    Midlothian, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way . Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, advisory expertise, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them...

  • Facilities Operations Specialist

    4 weeks ago

    Midlothian, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way . Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, advisory expertise, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them...

  • Facilities Operations Specialist

    2 months ago

    Midlothian, United Kingdom JLL Full time

    JLL empowers you to shape a brighter way . Our team at JLL and JLL Technologies is at the forefront of transforming the real estate landscape for a sustainable future by integrating top-tier services, advisory expertise, and innovative technology for our clients. We are dedicated to attracting the most skilled and talented individuals, providing them...

  • Facilities Operations Coordinator

    6 days ago

    Midlothian, United Kingdom JLL Full time

    Role OverviewThe Facilities Coordinator will play a vital role in ensuring the smooth operation of our facilities. This includes assessing building maintenance issues, working with the Facilities Manager to address internal space requirements, and monitoring stock levels of stationery and consumables.Key ResponsibilitiesConduct weekly walks of the building...

  • Facilities Operations Coordinator

    5 days ago

    Midlothian, United Kingdom JLL Full time

    Empowering a Brighter FutureJLL is a leading global provider of real estate and investment management services. We are committed to hiring talented individuals who share our passion for shaping the future of real estate.The Facilities Coordinator role has been created to assist in all areas of facilities management, ensuring that our services run smoothly...

  • Facilities Operations Coordinator

    1 week ago

    Midlothian, United Kingdom JLL Full time

    Role OverviewThe Facilities Coordinator role at JLL has been created to assist in all areas to ensure that the FM services to the building run smoothly. Reporting daily to the Office Service Coordinator or Facilities Manager, this position plays a crucial part in maintaining a seamless work environment.Key ResponsibilitiesConduct weekly building walks to...

  • Maintenance Technician

    2 weeks ago

    Midlothian, United Kingdom Rise Technical Recruitment Limited Full time

    Job Title: Maintenance Technician - Facilities SpecialistAre you a skilled Maintenance Technician with a strong background in facilities and electrical maintenance? Do you have a passion for delivering high-quality maintenance services and contributing to the success of a well-established organization?We are seeking a highly motivated and experienced...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    Role PurposeAs a Facilities Coordinator at JLL, you will play a vital role in ensuring the smooth operation of our facilities. Reporting to the Office Service Coordinator or Facilities Manager, you will be responsible for assessing building maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space...

  • Facilities Coordinator

    3 weeks ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building's facilities. This includes assessing maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space requirements, and monitoring stock levels of stationery and consumables.Key ResponsibilitiesConduct...

  • Facilities Coordinator

    3 weeks ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building's facilities. This includes assessing maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space requirements, and monitoring stock levels of stationery and consumables.Key ResponsibilitiesConduct...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building services. This includes conducting weekly walks of the building to identify maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space requirements, and monitoring stock levels of stationery and...

  • Facilities Coordinator

    1 month ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building services. This includes conducting weekly walks of the building to identify maintenance issues, working with the Facilities Manager and Moves and Changes team to address internal space requirements, and monitoring stock levels of stationery and...

  • Facilities Coordinator

    2 weeks ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building's facilities. This includes conducting weekly walks to assess maintenance issues, working with the Facilities Manager to address internal space requirements, and monitoring stock levels of stationery and consumables.Key ResponsibilitiesAssessing...

  • Facilities Coordinator

    2 weeks ago

    Midlothian, United Kingdom JLL Full time

    About the RoleThe Facilities Coordinator will play a key role in ensuring the smooth operation of our building's facilities. This includes conducting weekly walks to assess maintenance issues, working with the Facilities Manager to address internal space requirements, and monitoring stock levels of stationery and consumables.Key ResponsibilitiesAssessing...