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Executive Assistant
1 month ago
About the Role
We are seeking a highly organized and communicative Executive Assistant to provide comprehensive administration support to our Directors. As a key member of our team, you will play a vital role in enabling our leaders to focus on delivering the objectives and priorities of their service.
Key Responsibilities
- Assist the Director(s) in managing their inbox and diary to achieve their priorities.
- Manage internal and external stakeholders on behalf of the Director(s).
- Format information for internal and external communication, such as agendas, emails, presentations, and reports, on behalf of the Director(s).
- Stay up-to-date with developments in your area of the council and flag urgent or sensitive developments that require immediate attention.
- Support visits, events, and meetings as required, including preparation of briefing papers, attending and taking notes as needed, and chasing progress.
Requirements
- Proven ability to manage a complex inbox and electronic diary.
- Proven ability to prioritize in a fast-paced office environment.
- Experience of organizing and supporting meetings or events, including minute/note-taking.
- Ability and willingness to work collaboratively with colleagues.
Working Arrangements
We ask for a minimum of 3 days per week in City Hall. Bristol City Council offers a work environment that is fast-moving and supportive, giving you the chance to use your skills and develop new ones within a high-profile organization. We offer a generous rewards package, including flexible working and flexi-time, membership of the Local Government Pension scheme, and a generous annual leave allowance.
