Administrative Support Specialist

4 weeks ago

London, Greater London, United Kingdom StepStone Group Full time

StepStone Group is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $675 billion of total capital allocations, including more than $150 billion in AUM, we are highly diversified in the private markets across the globe and provide creative solutions to solve for the objectives of any investment program. With a culture built on entrepreneurialism, partnership and being a team within teams, our firm offers the opportunity to think out loud, collaborate and innovate.

Position Overview

Provide general administrative support to the SRE UK team (exact responsibility will be confirmed) alongside Senior EA. Maintain comprehensive knowledge for SRE administration and operational areas to ensure smooth collaboration within the London administrative team.

Key Responsibilities:

Administrative Assistant Support for Senior Team members assigned.

  • Travel: Assist with travel needs as requested (airfare, transportation, hotel, international requirement needs).
  • Expenses: Assist in collecting all required physical receipts/business codes for the team expenses and entering these into concur as needed, and/or scanning documents to send to appropriate EA.
  • Calendaring: Looking ahead and managing conflicts, scheduling conference calls/in person meeting for those under your responsibility. This will include anticipating priorities, and querying/flagging required items to team as needed. Confirming approval for external meetings when requested with those under your responsibility before scheduling them.
  • Conferences: Proactively managing the needs of those under your responsibility.

This will include regular catchups and attendance on the regular SRE calls to proactively understand when there are upcoming conferences, reaching out to team under your responsibility to understand what conferences are coming up and who needs to attend. Confirm availability at conference, ensure those attending is registered, ensure full agendas are shared in advance, and that required travel has been arranged.

Manage the Teams Weekly Calls, agendas, and associated work

  • Managing deadlines – This will be specifically important when materials need to be shared/updated prior to a meeting or event.
  • Collecting meeting materials – This will be both during and after meeting/events, updating as required and recirculating.
  • Securing appropriate conference rooms/lines as needed and ensuring invites to these meetings are sent to the appropriate people and confirmed in advance.
  • Ad hoc support – availability to react to unexpected situations that arise.
  • Full support organizing London Real Estate Team events and offsites alongside Senior EA.

Work with Shared Services Admin team to ensure a smooth and corporate front of house experience

  • Greeting and managing welcomes and shepherding to meeting rooms when team Admin unavailable.
  • Managing Audio / Video conferencing in meeting rooms when team Admin unavailable.
  • Coordinate catering for meetings as needed.
  • Managing printing / binding / downloading of presentations for client meetings as required.
  • Providing general administrative assistance as required.
  • Full support for hosting of visiting client where the assigned team admin is unavailable.

Requirements

  • Demonstrates the flexibility to adapt to last-minute changes.
  • Highly organized, approachable, and an articulate communicator.
  • Confident communication skills including the ability to interact with all levels of management, clients, and guests.
  • Outgoing team player, eager to organize and participate in SRE team events.
  • Ability to multi-task and prioritize projects.
  • Exercises good judgement regarding confidential information.
  • Must be familiar with Outlook and Microsoft Applications (Word, PowerPoint, Excel).

About us

Working out of 26 offices in 15 countries, StepStone has a truly global viewpoint. As people are our biggest asset, we offer resources to help our employees reach their full potential. Our principles are based on integrity, transparency, respect and creativity, which together define how we do business.

Join us

When you choose to work at StepStone, you'll find a group of professionals who are passionate about anticipating changes, solving problems and working together to make it all happen. Our integrated global team shares insights into how managers think and operate, as well as how they might perform.

StepStone offers a competitive compensation package including salary and incentive compensation for all full time hires, as well as a comprehensive benefits package.

Benefits

We offer a range of benefits which include comprehensive healthcare, strong retirement plan, a mental health well-being program, paid time off, student loan repayment program for our US office locations, and several wellness initiatives.

Disclaimer / Policy Statements

At StepStone, diversity, equity and inclusion are an integral part of our culture. We are an Equal Opportunity Employer that strives to create an inclusive environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups representing our dedication to Diversity, Equity & Inclusion.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

#LI-Hybrid

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