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Administrative Support Specialist

2 months ago

Guildford, Surrey, United Kingdom Essential Employment Full time

Job Summary:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Essential Employment. As an Administrative Support Specialist, you will provide comprehensive administrative support to our team, utilizing office technology and systems to ensure seamless day-to-day operations.

Key Responsibilities:

  • Provide administrative support to the team, including receiving and responding to telephone calls, emails, and other correspondence.
  • Update and maintain administration systems, including databases and other computer records.
  • Maintain and update all relevant filing systems, ensuring accurate and efficient record-keeping.
  • Receive, sort, and distribute post received to the section, ensuring timely and secure delivery.
  • Provide administrative support to other teams as required, including arranging meetings, attending meetings, and taking minutes as necessary.
  • Process invoices and other financial documents as required.
  • Undertake scanning and uploading of documents to the intranet document library, ensuring secure and efficient storage.
  • Produce correspondence as required, including letters, reports, and other documents.

Requirements:

  • High school diploma or equivalent required.
  • Previous administrative experience, preferably in a similar role.
  • Excellent communication and organizational skills.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Proficiency in Microsoft Office and other office software.

What We Offer:

  • A competitive salary and benefits package.
  • The opportunity to work with a dynamic and growing company.
  • A supportive and collaborative team environment.