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Compliance and Systems Coordinator
2 months ago
We are seeking a highly organized and proactive Data Administrator (Compliance Data) / Compliance Support Administrator to join our growing team at Paradigm Housing Group.
Job Purpose:The primary focus of this role is to provide essential administrative support to the Mechanical & Electrical (M&E) Manager, particularly within the Asbestos and Mechanical workstreams.
Key Responsibilities:- Compliance Administration: Provide effective administrative support for all compliance-related tasks, ensuring the timely and accurate processing of documentation and certification.
- Data Management: Accurately update and maintain the Asbestos register and compliance functions within our systems (Civica CX and Tracker spreadsheets).
- Job Management: Oversee the administration of job allocations, ensuring that actions are correctly logged and closed out in our systems.
- Financial Administration: Process and batch purchase orders and invoices within agreed timeframes.
- Communication: Liaise with internal teams, subcontractors, and third-party service providers, ensuring effective communication and value-added service delivery.
- Cross-Team Support: Collaborate across teams to contribute to the achievement of departmental objectives, including customer services and field operatives.
- Process Improvement: Identify opportunities for process improvements to streamline efficiencies in administrative tasks.
- Previous Experience: Experience working in an office environment is preferred.
- IT Proficiency: Competence in using Microsoft Office Suite, including Outlook, Excel, SharePoint, and Teams is essential.
- Attention to Detail: Strong ability to ensure accuracy in data entry and compliance documentation.
- Proactive Approach: A can-do attitude with the ability to work autonomously and take initiative in identifying and implementing process improvements.
- Organisational Skills: Excellent organisational skills with the ability to manage multiple tasks and priorities effectively.
