Business Operations Assistant

7 hours ago


Didcot, Oxfordshire, United Kingdom VINCI Facilities Full time

Role Overview

We are seeking a highly organized Commercial Assistant to join our team at VINCI Facilities. The ideal candidate will have experience in commercial and administration processes, with a strong focus on ensuring successful project outcomes.

Responsibilities

•Maintaining and updating commercial trackers, ensuring accurate and timely data entry.

•Providing general support to the commercial and operational teams, utilizing strong administration skills.

•Ordering materials for site, managing inventory levels and ensuring efficient procurement processes.

•Managing purchase card administration, including processing invoices and receipts.

•Entering costs into the CAFM system, maintaining accurate financial records.

•Preparing quotes for clients, updating registers and reporting on project progress.

•Validating and paying sub-contractor invoices, ensuring timely payments.

•Monitoring the generic email inbox, assigning emails to relevant owners and ensuring prompt responses.

Essential Qualifications/Skills

What we are looking for:

•Experience in COINS (desirable)

•Previous experience in buying/purchasing/invoicing

•Strong Administration skills

•Commercial Assistant experience (1-year minimum)

•Facilities Management experience

At VINCI Facilities, we offer additional training and development opportunities, 26 days' holiday (plus bank holidays), a generous pension contribution, life assurance, and more. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders. We put our people first, always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential. We commit to equity of opportunity and fair treatment of all current and potential employees, and we encourage job applications from all. Should you require any reasonable adjustments to be made as part of the application process, please contact us directly. VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles, which include working from home to enable employees to balance their working life with other priorities.



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