Executive Assistant to the Managing Director

5 days ago


Woodbridge, Suffolk, United Kingdom Reed Full time
Job Description

We are seeking a highly organized and efficient Personal Assistant to support our client, a dynamic and growing business in the Ipswich area.

Key Responsibilities:
  • Administrative Support: Provide administrative assistance to the Managing Director, including maintaining their diary, coordinating meetings, and managing correspondence.
  • Payroll and Benefits Administration: Manage the payroll system, employee benefits, and contracts, ensuring accurate and timely processing.
  • Financial Management: Prepare quarterly VAT figures, create monthly briefings in PowerPoint, and handle the Managing Director's monthly admin, including credit card bills and expenses.
  • Project Management: Run multiple projects as required, which could range from legal and financial tasks to IT security and presentation creation.
  • IT Support: Set up PCs and phones for new employees, manage company IT issues through third-party subcontractors, and maintain confidentiality of sensitive information.
Requirements:
  • Education: 5 GCSEs, grades A-C, ideally in mathematical or science subjects (or international equivalent qualifications).
  • Administrative Experience: Proven administrative skills and experience working with confidential information.
  • Technical Skills: Proficiency in MS Office to an intermediate level, with the ability to learn new software packages.
  • Organizational Skills: Strong organizing and planning skills, with the ability to research subjects and report findings.
  • Availability: Available to take up the position within 3 months.
Desirable Qualifications:
  • IT Skills: Above-average understanding of IT, with experience managing multiple projects and payroll.
  • Financial Skills: Experience assisting with legal and financial tasks.
Benefits:
  • Competitive Salary: A salary within the range of £33,000 - £38,000.
  • Opportunity for Growth: The opportunity to work closely with senior management and impact the business.
  • Dynamic Work Environment: A dynamic and supportive work environment, with exposure to a variety of tasks and projects that will enhance your skills.


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