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Legal Administrator

2 months ago

Bedford, Bedford, United Kingdom Wells & Co & Brewpoint Full time

About Wells & Co & Brewpoint

We are a leading pub company that prides ourselves on creating exceptional experiences for our guests, fostering community spirit, and upholding the highest standards of service. As we continue to thrive in the hospitality industry, we recognize the importance of strong governance practices and are seeking a dedicated Legal Administration Co-ordinator to ensure our operations remain compliant and efficient.

Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as a Legal Administration Co-ordinator. The successful candidate will play a critical role in co-ordinating and undertaking administration ensuring the business meets legislative and policy requirements. You will work closely with various stakeholders across the business to ensure compliance with industry regulations, support risk management activities, and promote best practices in our operations.

Key Responsibilities

  • Co-ordinate and oversee the preparation and storage of legal documents, including contracts, agreements, and policies.
  • Support the Head of Safety with the co-ordination of Health and Safety events, projects, and stationery, and administer Health and Safety data and provide routine reports.
  • Administer policy reviews and compliance audits to ensure legislative requirements and company policies are met.
  • Administer trademark activity and monitor trademark watches to ensure any conflicts are escalated for action.
  • Collate customer due diligence information required to assist in determining covenant strength/debt risk profiles.
  • Action licence changes and renewals in line with legislation, communicating with authorities and stakeholders where necessary.
  • Undertake licensing inductions with pub Managers to ensure their understanding of the Premises Licence, drug awareness, and age verification policies.
  • Co-ordinate a routine licensing workshop to ensure the company's requirement for personal licence holders is met. Undertake premises licence variations in relation to pub developments and licensable activity.
  • Administer insurance claims and investigations to ensure all relevant data and evidence is collated and provided to insurers in a timely manner.
  • Co-ordinate the timely update & registration at Companies House of company accounts, annual returns, shareholding, and other activity required.
  • Administer the company share and bond registers and the benefit pension scheme documents and associated activity.
  • Support with the preparation of Board Packs.
  • Assist with the organisation of meetings and ad hoc events and tasks. Attend meetings to record and produce accurate and timely minutes.
  • Ensure that data entered into the company's shared information system is accurate and up to date and stored in compliance with GDPR.
  • Co-ordinate the payment of invoices for services and goods administered by Legal Services and administer external post daily.

Requirements

  • Solid experience in co-ordinating legal processes and documentation within a legal environment or working within a legal governance/compliance role.
  • Excellent organisational and communication skills, with a keen eye for detail.
  • Strong I.T skills including Excel, Word, PowerPoint, Microsoft Teams.
  • Proactive and capable of working independently as well as part of a team.
  • Strong organisational and prioritisation skills with an ability to multi-task and meet deadlines.
  • Ability to analyse and interpret complex information related to governance and compliance.
  • Qualified Licensing Practitioner (to be attained within 6 months of taking on the role).
  • Level 3 Health & Safety (to be attained within 3 months of taking the role).