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Administrative Support Specialist
2 months ago
This is a fixed-term/secondment position for several months to cover maternity leave. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Main ResponsibilitiesThe successful applicant will provide comprehensive administrative support to the Clinical Engineering, EBME, and Medical Devices Training Teams in Glan Clwyd Hospital.
- Handling all incoming Doppler test referrals – in-patients and out-patients
- Sending out patient appointment letters and managing waiting lists
- Sending results out to referrers and scanning/filing them on shared drives
- Coordination of audiology equipment calibration – involving day-to-day contact with audiology staff across BCUHB in relation to planned calibration sessions and repairs
- Using the equipment database (e-Quip) to manage audiology calibrations, including updating on jobs, running queries on equipment calibration status, sending 'equipment not available' letters out and chasing up outstanding equipment
- Organising medical device training sessions, liaising with wards/departments
- Being the point of contact for staff to book onto scheduled training sessions
- Full secretariat support for West, Central, and East Medical Device Groups
- Liaising with the Continuing Healthcare teams to organise nursing home training sessions
- Maintaining training records and keeping KPIs on training figures
- Ordering of various equipment and consumables on the Oracle procurement system
Betsi Cadwaladr University Health Board (BCUHB) North Wales is a large health organisation providing a full range of primary, community, mental health, acute, and elective hospital services for a population of around 700,000 across North Wales. We are committed to promoting equality and diversity and are proud to welcome applicants under the 'Disability Confident Employer' scheme.
We offer a supportive and inclusive work environment, with engaged leadership at all levels. If you are passionate about delivering high-quality healthcare services and have a strong commitment to patient care, we encourage you to apply for this exciting opportunity.
