Executive Assistant

3 weeks ago

Southampton, Southampton, United Kingdom Page Personnel Finance Full time
Job Title: Executive Assistant

Page Personnel Finance is seeking a highly skilled and experienced Executive Assistant to join our team. As an Executive Assistant, you will provide high-level administrative support to our executives, ensuring the smooth operation of our office.

Key Responsibilities:
  • Executive Support: Manage calendars, schedule meetings, and organize travel arrangements for our executives.
  • Communication: Handle correspondence, including emails and phone calls, on behalf of our executives. Prepare and draft documents, reports, and presentations as needed.
  • Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Office Management: Oversee the day-to-day operations of our office, ensuring all administrative tasks are completed efficiently.
  • Project Assistance: Assist with various projects, research, and tasks as required by our executives.
  • Confidentiality: Maintain the highest level of confidentiality and handle sensitive information with discretion.
  • Relationship Management: Build and maintain strong relationships with internal and external stakeholders.
  • Problem-Solving: Proactively identify and address issues, providing solutions to ensure the smooth running of our office.
  • Expense Management: Monitor and manage expenses, preparing reports and ensuring timely reimbursements.
Requirements:
  • Excellent Diary Management: Proven ability to manage complex diaries and schedules.
  • Previous Experience: Previous experience working as an Executive Assistant or in a similar role.
  • Confident: Confident and professional demeanor, with excellent communication and interpersonal skills.
What We Offer:
  • Competitive Salary: A competitive salary and benefits package.
  • Holiday Package: A generous holiday package.
  • Pension: A contributory pension scheme.
  • Healthcare: Access to a range of healthcare benefits.

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