Event Coordinator

2 months ago

London, Greater London, United Kingdom Dreamtek Limited Full time

About Dreamtek Limited

Dreamtek Limited is a fully integrated production company offering a range of creative solutions to help our customers create and deliver awe-inspiring digital experiences.

Job Summary

We are seeking a highly skilled and organized Event Coordinator to join our team at Dreamtek Limited. The successful candidate will be responsible for delivering exceptional service and administrative support in relation to event booking requests for our meeting spaces.

Key Responsibilities

  • Event Planning and Coordination
    • Provide high-level administrative support for the Technical Event Production team.
    • Respond promptly to event booking requests from various client stakeholders and schedule pre-production meetings as required to gather full event scope.
    • Manage and update calendars with each requested event.
    • Work with the Senior Coordinator to plan project operations, establish priorities, and deliver elements to the client in a timely manner.
    • Create and maintain project documentation.
    • Coordinate on-site event staff.
    • Review production briefs and event schedules for accuracy.
    • Assist in developing event design elements.
    • Meet & greet clients ahead of event kick-off.
  • Database Management
    • Database management to ensure consistency of information, accurate data, input new information when required, and generate lists upon request.
  • Collaboration and Communication
    • Work closely with the event producers to facilitate the delivery of larger profile events.
    • Provide support for the Producer/Editor to coordinate video production projects.
    • Be proactive with ideas and creative solutions.
    • Perform other ad hoc duties as required by the business.

Requirements

  • Experience in meeting planning or stage management.
  • Knowledge of Google applications or Microsoft Office Suite.
  • Creative problem solver, resourceful, and a team player.
  • Calm and flexible approach to handling the pressure and stress of ever-changing demands.
  • Ambitious, proactive, and flexible when working in a fast-paced environment.
  • Understanding and experience of various event formats, including Q&A, training events, town hall meetings, etc.

What We Offer

At Dreamtek Limited, we offer a dynamic and inclusive work environment that values diversity and creativity. We are committed to providing our employees with opportunities for growth and development, and we are proud to be an equal opportunities employer.

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