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Executive Assistant and Office Manager
2 months ago
Everlight Radiology Ltd is seeking a highly skilled and experienced Executive Assistant and Office Manager to join our team. As a critical member of our Global CEO's support team, you will play a key role in managing the strategic and operational activities of the company.
Key Responsibilities:- Provide comprehensive administrative support to the Global CEO, Chairman, Group CFO, and EXCO, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
- Manage expenses, including rolling-policy review process and dissemination of changes, amendments, and other policy additions.
- Organize virtual and in-person events, including logistics and attendee communications.
- Assist in managing key projects, including tracking progress, coordinating with team members, and ensuring deadlines are met.
- Conduct research and gather data for strategic initiatives and decision-making as directed.
- Collaborate with other stakeholders globally within Everlight to ensure alignment on cross-functional projects and tasks.
- Plan and manage complex travel itineraries, including flights, accommodations, ground transportation, travel visas, etc.
- Ensure that travel schedules are optimized, and that all logistics are handled efficiently.
- Build and maintain strong relationships with internal and external stakeholders, including board members, customers, investors, and the wider doctor community.
- Collaborate with building management providers to ensure facilities are appropriate and well maintained, including ad-hoc repairs.
- Manage meeting rooms within Everlight offices.
- Ensure annual PAT testing is carried out on all company properties.
- Coordinate and maintain records for staff office space, parking, etc.
- Manage office supplies and budgets.
- Assist with ordering catering for all office functions as well as managing visitors and passes.
- Global coordination of Health & Safety, including risk assessments and management, compliance with country legislation.
- Coordination of First Aiders and Fire Marshalls, ensuring appropriately trained officers are present within their respective office as necessary.
- Ensure all audits and inspections are carried out as necessary.
- Assist HR & IT with new starters – walk arounds for (BCP) business continuity planning, office access, and assess any specific DSE requirements.
- Ensure that a business continuity plan is up to date for each office location.
- Distribute comms for monthly newsletters and ensure comms is distributed for training, policy updates, and building-related issues.
- Experience in partnering with stakeholders to anticipate health & safety / office requirements.
- Previous experience in an office management role.
- High-level organizational skills and the ability to manage risk.
- Demonstrated ability to create and amend policies and procedures.
- Strong Microsoft office skills.
- Ability to analyze data, draw insights, and make effective data-driven decisions.
Job Type: Full-time, Permanent
Work Schedule: Monday to Friday
