Administrative Assistant
5 days ago
Job Title: Administrative Assistant
Job Summary: We are seeking an experienced Administrative Assistant to join our team at Williams Lea Limited. The successful candidate will be responsible for providing high-level administrative support to our clients, including managing room and hospitality bookings, arranging catering, and supervising events.
Key Responsibilities:
- Manage room and hospitality bookings, including setting up rooms
- Arrange hospitality and liaise with onsite cleaning teams
- Organise and order catering
- Supervise and assist at events
- Diary management of meeting rooms and desk bookings
- Deliver an exceptional electronic and hard copy file management service
- Return or add documents to existing client files
- Work with the practice management system to log and record documents
- Handle and administer closed files as requested
Requirements:
- High level of customer focus – proactive approach to service delivery and client satisfaction
- Excellent communication skills, both written and oral, and confidence to communicate at all levels
- Competent with Microsoft Office tools; Word, PowerPoint, Excel, Teams (to include digital telephone) and Outlook emails
- Excellent organisational skills
- Punctual and flexible to cover shifts where required
- High level of attention to detail, working quickly and accurately
- Follows procedures and checks work to ensure right first time
Benefits:
- 25 days holiday, plus bank holidays (pro-rata for part time roles)
- Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.
- Life Assurance
- Private Medical Insurance
- Dental Insurance
- Health Assessments
- Cycle-to-work scheme
- Discounted gym memberships
- Referral Scheme
Equality and Diversity:
Williams Lea Limited values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
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