Administrative Support Specialist

7 days ago


Silverstone, United Kingdom Silverstone Full time
Job Overview

The Administrative Support Specialist will provide dedicated and confidential executive support to the Directorate Leadership Team at Silverstone.

Key Responsibilities
  • Manage the Directorate's schedules, coordinating appointments, meetings, and commitments.
  • Prioritize and manage critical emails for the Directorate, flagging critical messages and coordinating responses as needed.
  • Ensure the Directorate is fully prepared for meetings by providing briefing notes, agendas, and necessary reports in advance.
  • Draft, format, and proofread communications, reports, presentations, and briefings.
  • Manage all travel arrangements, including booking flights, accommodation, and transfers.
  • Process expense claims and invoice payments, keeping detailed records and ensuring timely submission.
  • Maintain accurate and up-to-date filing systems for confidential and sensitive information.
  • Identify opportunities for improving efficiency and take appropriate action.
Team Collaboration

Create a culture of mutual support, honesty, challenge, innovation, and ambition.

Promote at all times the professional image of the company by ensuring high standards of both professionalism and personal presentation.

Performance Evaluation

Performance will be monitored against objectives set through the Personal Development Review process.

Essential Skills
  • Trustworthy and discreet with exceptional time management skills.
  • Ability to multitask high volume tasks efficiently.
  • Strong interpersonal skills to build and maintain positive relationships with colleagues and external stakeholders.
  • Proactive in identifying solutions and exercising sound judgment in fast-paced situations.
  • Excellent attention to detail and accuracy, particularly with English grammar, presentation, and spreadsheet layout.
  • Excellent IT literacy (excellent working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Smartsheet).
  • Previous experience in a similar role, preferably supporting senior executives.
Sustainability Efforts

We're committed to our responsibility to reach our zero-carbon goal. We've adopted greener methods within our workplace and donated more than 20 tonnes of surplus food.

Estimated Salary: £42,000 - £57,000 per annum.



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